Virginia Gildersleeve International Fund Records, 1969-1996

Virginia Gildersleeve International Fund Records, 1969-1999

26 boxes (13.5 linear ft.)

Collection number: MS 354

Abstract:

International organization. The VGIF is an ongoing organization, and its purpose is to provide funding for projects which further the development of educational theory and practice, and advance the cause of mutual understanding and cooperation among university women throughout the world, particularly in developing nations. Administrative files span organization's entire history, with only a few exceptions. Correspondence and memoranda are extensive. The rest consists of committee files, documenting VGIF sponsorship of various projects such as the International Federation of University Women, and the Asian Women's Institute.

Terms of Access and Use:

Restrictions on access:

The papers are open to research according to the regulations of the Sophia Smith Collection. However, researchers wishing to view VGIF records must agree, in writing, not to use personal identifiers until 25 years from date of creation of the document. In addition, VGIF requests that a log be kept of permissions asked and granted, and that it be shared with the organization.

Restrictions on use:

The Sophia Smith Collection owns copyright to the Virginia Gildersleeve International Fund Records. Copyright to materials created by others may be owned by those individuals or their heirs or assigns. It is the responsibility of the researcher to identify and satisfy the holders of all copyrights. Permission must be obtained from the Sophia Smith Collection to publish reproductions or quotations beyond "fair use."

Sophia Smith Collection
Smith College
Northampton, MA

Historical Note

The Virginia Gildersleeve International Fund (formerly Virginia Gildersleeve International Fund for University Women) was founded in 1968 by a group of women affiliated with the International Federation of University Women. They sought to create a fund, the purpose of which was to provide monies for projects "which further the development of educational theory and practice, foster the development of human resources, and advance the cause of mutual understanding and cooperation among university women throughout the world," particularly in developing nations. The incorporators named the fund for Virginia Gildersleeve, dean of Barnard College from 1911 to 1947, in honor of her commitment to the concept that women college graduates could, given the resources, make significant contributions to the development of their countries and to the world at large. To this end, the organization regularly underwrites conferences, workshops, and educational projects undertaken by individuals and organizations all over the world.

For a comprehensive history of the Virginia Gildersleeve International Fund, please see History: 1968-1978, by former president Althea K. Hottel in SERIES I: ADMINISTRATION.

Scope and Contents of the Collection

The records of the Virginia Gildersleeve International Fund are continuous throughout the years 1969 through 1996; more records will be added when they are no longer in current use by the organization. Approximately half of the collection is comprised of files of the Officers, the Board of Trustees/Directors, and the Annual Meetings of the general membership. The administrative files are complete and span the organization's entire history, with some exceptions: the records of the Secretary and the Treasurer cover only the years 1970 through 1978, and the years 1985 and 1986 are missing from the files of the Board of Directors/Trustees. The correspondence and memoranda are extensive, and reveal much about the workings of the Officers and the Board with regard to the purpose and functioning of the organization. The other half of the collection consists of the files of various committees, including those of the Project Grants Committee, whose members screen grant applications and recommend, semi-annually, the most promising ones to the Board of Trustees/Directors for funding. Records of VGIF sponsorship of the International Federation of University Women and of the Asian Women's Institute are particularly strong, and other project grants are also well-documented.

This collection is organized into two series:

I. Administration
II. Committees

Information on Use

Terms of Access and Use

Restrictions on access:

Restrictions on use:

Preferred Citation

Please use the following format when citing materials from this collection:

Virginia Gildersleeve International Fund Records, Sophia Smith Collection, Smith College, Northampton, Mass.

History of the Collection

The officers of the corporation began donating the records of the Virginia Gildersleeve International Fund in 1989, and added to them in 1991, 1994 and 1996.

Accruals:

Periodic additions to collection are expected.

Processing Information

Processed by Burd Schlessinger, 1996. Recent additions to collection are unprocessed and are not reflected in the finding aid.

Additional Information

Contact Information

Sophia Smith Collection

Smith College
Northampton, MA 01063

Phone: (413) 585-2970
Fax: (413) 585-2886

Email Reference Form: http://www.smith.edu/libraries/libs/ssc/emailform.html
URL: http://www.smith.edu/libraries/libs/ssc/

Language

English.

SERIES I. ADMINISTRATION	(1969-1994)	4.5 linear ft.
This series contains general administrative records and those of the President, the Secretary, the Treasurer, the Board of Trustees/Directors, and the Annual Meetings of the general members. Material pertaining to general administration is arranged alphabetically, and other records are listed in the order given above. Types of material include correspondence and memoranda; agendas and minutes; reports; financial information; proxies and ballots; and brochures and newsletters. In keeping with the original order of the records, the President's files are arranged by topic, and each of these sub-series contains correspondence, memoranda and reports pertaining to the topic at hand. Records of Annual Meetings consist mainly of agendas, minutes, and reports; however, because the Officers and members of various committees often corresponded about the annual meetings, other documents pertaining to the meetings may also be found in the Officers' records and in SERIES II. COMMITTEES. The Board of Trustees/Directors met annually in April from 1970 until sometime between 1984 and 1987, after which they met semi-annually in April and November. Records of the meetings of the Board are arranged chronologically.

SERIES II. COMMITTEES	(1970-1996)	4 linear ft.
This series consists of the records of the various committees formed as necessary to attend to specific VGIFUW business. Types of material include correspondence, memoranda, and reports. The committees are listed alphabetically, with the exception of the Project Grants Committee, which, due to the volume of material it generates, is listed last. Project Grants Committee material is comprised of project proposals submitted for possible funding, and is arranged alphabetically by continent and subsequently by country. Correspondence pertaining to a specific project is filed with that project; general correspondence and memoranda in which the project is mentioned along with other business may be found in the general correspondence of the Project Grants Committee. Researchers may also wish to cross-reference material in this series with the records of the Officers and the Board of Trustees/Directors in SERIES I. ADMINISTRATION.

SERIES I. ADMINISTRATION	(1969-1994)

Bequests,	1990-92	Box 1: folder 1

Breakfast meetings given at American Association of University Women conventions,	1987, 1989, 1991	Box 1: folder 2-3

Constitution and By-laws,	1970-84	Box 1: folder 4

History: 1968-1978, by Althea K. Hottel,	1978	Box 1: folder 5

Lists of board and committee members,	1978-96	Box 1: folder 6

Membership

	1970-90	Box 1: folder 7-13

	1991-94	Box 2: folder 1-5

Australian Federation,	1987-93	Box 2: folder 6

Potential consultants and cooperating organizations,	1974-75, n.d.	Box 2: folder 7

Proposed name change,	1990	Box 2: folder 8

Public relations

VGIFUW brochure: correspondence and printed matter,	1970-71	Box 2: folder 9

Articles about VGIFUW,	1970	Box 2: folder 10

VGIFUW newsletters,	1979-84	Box 2: folder 11

Request for United Nations accreditation,	1991	Box 2: folder 12

Officers

President

Correspondence

General

	1970-75	Box 2: folder 13-18

	1976-94	Box 3: folder 1-13

Board and general membership meetings

	1987-91	Box 3: folder 14-22

	1992-93	Box 4: folder 1-3

VGIFUW Secretary,	1987-92	Box 4: folder 4-9

VGIFUW Treasurer,	1987-93	Box 4: folder 10-16

Project Grants Committee,	1987-93	Box 4: folder 17-21

Development Committee,	1987-93	Box 5: folder 1-3

Global Network Committee,	1990-93	Box 5: folder 4-5

Public relations,	1987-91	Box 5: folder 6-9

Interview with retiring president Virginia Maynard, audio cassette,	n.d.	Box 5: folder 10

Secretary

Correspondence and reports,	1972-78	Box 6: folder 1-5

Financial records,	1973-78	Box 6: folder 6-7

Treasurer

Correspondence and reports,	1970-77	Box 6: folder 8

Lists of contributions,	1969-72	Box 6: folder 9

Board of Trustees/Directors

Minutes of the first meeting of the incorporators,	1969	Box 7: folder 1

Executive committee/officers' meetings

Correspondence, agendas, minutes and reports,	1971-93	Box 7: folder 2-4

Board meetings

Correspondence, agendas, minutes, proxies, ballots attendance records and reports

	1970-75	Box 7: folder 5-13

	1976-93	Box 8: folder 1-20

Annual Meetings

Correspondence, agendas, minutes, reports, attendance records, proxies and ballots

	1969-74	Box 9: folder 1-10

	1975-77	Box 10: folder 1-12

	1978-93	Box 11: folder 13-27

SERIES II. COMMITTEES	(1970-1996)

Lists of committee members,	1973-76, n.d.	Box 12: folder 1

Agendas and minutes of joint committee meetings,	1972, n.d.	Box 12: folder 2

Members' annual meeting attendance records,	1977	Box 12: folder 3

Awards,	1971	Box 12: folder 4

Constitution and By-laws,	1975-78	Box 12: folder 5-8

Finance and Investment,	1971-76	Box 12: folder 9

Fundraising,	1969-76	Box 12: folder 10

Internal Auditing,	1976	Box 12: folder 11

Nominating,	1971-72	Box 12: folder 12

Strategic Planning,	1986-88	Box 12: folder 13

Project Grants

Correspondence, agendas, minutes, and reports

	1972-83	Box 13: folder 1-16

	1984-92, n.d.	Box 14: folder 1-9

International Federation of University Women

17th Triennial Conference,	1970-71	Box 15: folder 1

Pacific Regional Meeting,	1972	Box 15: folder 2

General correspondence and memoranda,	1972	Box 15: folder 3

18th Triennial Conference,	1973	Box 15: folder 4

General correspondence and reports,	1973	Box 15: folder 5

IFUW grant applications,	1974	Box 15: folder 6

Pre-Conference Workshop,	1975-76	Box 15: folder 7

19th Triennial Conference,	1976-77	Box 15: folder 8

General correspondence and reports,	1977	Box 15: folder 9

20th Triennial Conference,	1978	Box 15: folder 10

General correspondence and memoranda,	1978-86	Box 15: folder 11-14

Archival Project,	1985-88	Box 15: folder 15-16

22nd Triennial Conference: Workshop on Projects,	1987	Box 15: folder 17

23rd Triennial Conference

Workshop on Projects,	1989	Box 16: folder 1-3

Reports on funded IFUW projects,	1989	Box 16: folder 4-5

Luncheon,	1989	Box 16: folder 6

Report on 23rd Conference,	1989	Box 16: folder 7

24th Triennial Conference: Organizational Development Workshop,	1992	Box 16: folder 8

Africa

Advocates for African Food Security,	1991	Box 17: folder 1

Botswana,	1974-75	Box 17: folder 2

Egypt,	1978-79	Box 17: folder 3

Ghana,	1986-91	Box 17: folder 4-8

Ivory Coast,	1985-86	Box 17: folder 9

Kenya,	1977-88	Box 17: folder 10-14

Lesotho,	1982-83	Box 17: folder 15

Liberia,	1976	Box 17: folder 16

Malawi,	1990-92	Box 17: folder 17

Nigeria,	1982-93	Box 17: folder 18-21

Sierra Leone,	1978-85	Box 18: folder 1

Tanzania,	1975-86	Box 18: folder 2

Uganda,	1976, 1986	Box 18: folder 3

Zaire,	1986-87	Box 18: folder 4

Zambia,	1974-76	Box 18: folder 5

Zimbabwe,	1975-95	Box 18: folder 6-9

Asia

American Samoa,	1987-88	Box 19: folder 1

Bangladesh,	1990-91	Box 19: folder 2

India,	1974-93	Box 19: folder 3-11

Indonesia,	1974, 1989	Box 19: folder 12

Kiribati,	1989-90	Box 19: folder 13

Korea,	1988-90	Box 19: folder 14-15

Pakistan,	1974-84	Box 19: folder 16-20

Philippines,	1985-92	Box 20: folder 1-5

Sri Lanka,	1974-90	Box 20: folder 6-8

Thailand,	1989-90	Box 20: folder 9

Australia and New Zealand,	1971-91	Box 20: folder 10-12

Canada		Box 20: folder 13-14

Caribbean,	1991	Box 20: folder 15

Central America

Costa Rica,	1992-94	Box 21: folder 1-2

El Salvador,	1974-79	Box 21: folder 3-5

Europe

Belgium, Holland and Italy,	1974, 1985	Box 21: folder 6

Denmark,	1974-86	Box 21: folder 7

France,	1986-88	Box 21: folder 8

Ireland,	1976-77	Box 21: folder 9

United Kingdom

A-I,	1976-86	Box 10-15

L-W, other,	1976-89	Box 22: folder 1-4

Middle East

Iran,	1969-70	Box 22: folder 5

South America

Argentina,	1976-92	Box 22: folder 6-7

Brazil,	1976	Box 22: folder 8

Colombia,	1986-88	Box 22: folder 9

Guatemala,	1990-91	Box 22: folder 10

United States

American Association of University Women,	1971-78	Box 22: folder 11-14

Asian Women's Institute,	1975-86	Box 23: folder 1-6

League of Women Voters,	1975-78	Box 23: folder 7-8

Other projects,	1970-85	Box 23: folder 9-11