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Smith College seal
Board of Counselors records, 1933-1998
3.75 linear feet (9 containers)
Collection number: CA.MS.00008

Abstract:
Advisory committee to the Smith College Board of Trustees. Contains meeting minutes, memoranda, newspaper clippings and lists.

Terms of Access and Use:

Restrictions on access:

The first three series: General, Subject Files and Individuals are open without restrictions. The series on Annual Meetings and Committees are permanently closed and open only to the Board of Trustees, the staff in the Office of the President, and the professional staff in the College Archives.

Restrictions on use:

Smith College retains copyright of materials created as part of its business operations; however, copyright in other items in this collection may be held by their respective creators. For reproductions of materials that are governed by fair use as defined under U. S. Copyright Law, no permission to cite or publish is required. For instances which may regard materials in the collection not created by Smith College, researchers are responsible for determining who may hold materials' copyrights and obtaining approval from them. Researchers do not need anything further from Smith College Special Collections to move forward with their use.

Smith College Archives

Biographical / Historical

The Board of Counselors was founded in 1950 by the Smith College Board of Trustees as an advisory committee. It was a revolving board made up of 25 members, originally either alumnae, their husbands, or fathers, who possessed some expertise and provided advice and opinions in specialized areas such as health, art, public relations, music, theatre, etc. Each counselor served on the board for five years, unless re-appointed. The Board of Counselors was divided into smaller committees which included: Afro-American Studies; Botanic Gardens; Campus School; Careers; Chapel; College Relations; Friends of the Library; Health Services; Multicultural Affairs; Museum; Nominating; Residence; School for Social Work; Science of Engineering; and Theatre. Each committee met once or twice a year. The Board of Trustees elected each committee chair and the general chair, who met annually in October at the time of the Trustees' meeting. The general chair of the Board of Counselors would then join the Board of Trustees meeting to report on the Board of Counselors' annual activity and advice.

Originally the Board of Counselors worked with the President of the College and the Board of Trustees in order to advise them in their duties of directing the college, as well as being available to the faculty for counsel and also worked with alumnae, friends of the college, and the general public to insure a wider understanding of college policies, plans, and needs. However, in 1998, the Board of Counselors stopped reporting to the Board of Trustees, and the position of general chair was discontinued. Instead, the committee chairs work more closely with department heads and senior staff members to serve the specific needs of each department. Committee chairs work with department heads to plan meetings as needed. The President makes all appointments to the Board of Counselors committees, including all committee chairs. Official committee correspondence, reports, and nominations for committee membership are channeled through the Office of the President. See the file titled History in Series I: General for an overview of the changes made to the counselors over the years.

Scope and Contents

The records of the Board of Counselors are composed primarily of meeting minutes, memoranda, newspaper clippings and lists. The documents were created between 1933-1998 with the majority falling within 1950-1988. There are a few photographs in Series I. General as well as in the files of individual counselors in Series III. Individuals. The records provide a good overview of the history of the counselors and the type of work they performed. The procedure manual dating from 1957-1971 is particularly useful for information about how the group organized itself and the purpose of the various committees.

This collection is organized into five series:

  1. I. General
  2. II. Subject Files
  3. III. Individuals
  4. IV. Annual Meeting
  5. V. Committees

Information on Use
Terms of Access and Use
Restrictions on access:

The first three series: General, Subject Files and Individuals are open without restrictions. The series on Annual Meetings and Committees are permanently closed and open only to the Board of Trustees, the staff in the Office of the President, and the professional staff in the College Archives.

Restrictions on use:

Smith College retains copyright of materials created as part of its business operations; however, copyright in other items in this collection may be held by their respective creators. For reproductions of materials that are governed by fair use as defined under U. S. Copyright Law, no permission to cite or publish is required. For instances which may regard materials in the collection not created by Smith College, researchers are responsible for determining who may hold materials' copyrights and obtaining approval from them. Researchers do not need anything further from Smith College Special Collections to move forward with their use.

Preferred Citation

Board of Counselors records, Smith College Archives, CA-MS-00008, Smith College Special Collections, Northampton, Massachusetts.

History of the Collection

The records of the Board of Counselors came to the College Archives through various channels. Information about individual counselors and the activities of the group were collected by the staff in the archives over the years. In addition to that material, Rosemary Wilcox Dickerson '51, Chair of the Counselors from 1991-98, donated most of the annual meeting and committee materials (Accessions 98A-72, 00A-65). Material was also transferred from the Office of the President (Accession 00A-64).

Accruals:

Additions to these records arrive in the College Archives on a regular basis. Please contact the College Archives for the most up-to-date information.

Processing Information

Processed by Karen Eberhart and Valerie Love '02.


Additional Information
Contact Information
Smith College Special Collections
Young Library
4 Tyler Drive
Northampton, MA 01063

Phone: (413) 585-2970
Fax: (413) 585-2886

Email: specialcollections@smith.edu
URL: https://www.smith.edu/libraries/special-collections
Language
English
Sponsor
Encoding funded by the Andrew W. Mellon Foundation.

Contents List
SERIES I. GENERAL
1950-1998
5 linear inches

This series includes historical information about the founding and operation of the Counselors. It also contains lists of the Counselors for nearly every year of their existence. Counselor lists can also be found in the Course Catalog. This series is open without restrictions.

By-Laws
1950

Box 267: folder 1
Chair Duties
1950 1990 undated

Box 267: folder 2
Committee Lists
1955-58 1968-74 1984-87

Box 267: folder 3
Correspondence
1950-1975

Box 267: folder 4
Correspondence
1987-1991

Box 267: folder 5
Counselor Lists
1951-78 1980-85 1987-92 1995 1997-98

Box 267: folder 6
History
1950-86 1998

Box 267: folder 7
Mailings to Counselors
1951-60

Box 267: folder 8
Mission Statement
1987-88

Box 267: folder 9
News clippings
1951-57

Box 267: folder 10
Photographs
1960-65 undated

Box 267: folder 11
Procedures Manual
1957 1966-71

Box 267: folder 12
Publications
1965 1975 1977 1986 undated

Box 267: folder 13
Schedule
1979

Box 267: folder 14
SERIES II. SUBJECT FILES
1972-1991
2 linear inches

This series contains folders on subjects of concern to the college. Most of the topics center around the issue of diversity on campus. This series is open without restrictions.

Chapel
1986-91

Box 267.1: folder 1
Diversity
1990-91

Box 267.1: folder 2
Friends of the Library
1972 1982

Box 267.1: folder 3
Lesbianism
1991-92

Box 267.1: folder 4
Multiculturalism
1990-91

Box 267.1: folder 5
Smith Design for Diversity
1988-89

Box 267.1: folder 6
SERIES III. INDIVIDUALS
1933-1976
3 linear inches

This series has a file for most of the individuals who served as counselors. The files consist of press releases announcing their election as a counselor and in some cases also a brief biographical sketch, curriculum vitae and/or a photograph. Lists of Counselors and their terms of service can be found in Series I, the College Archives card catalog under Counselors and in the Course Catalogs. These files are open without restrictions.

Abbot, Jere
1933-35 1941 1967

Box 267.1: folder 7
Anderson, Thomas D.
1962

Box 267.1: folder 8
Arnstein, Robert L.
1960 1965

Box 267.1: folder 9
Averill, Janet White
1966

Box 267.1: folder 10
Baumgartner, Leona
1972

Box 267.1: folder 11
Bennet, Margaret Goldthwait
1960-65

Box 267.1: folder 12
Bloch, Jean Bowen
undated

Box 267.1: folder 13
Bodman, Herbert L., Jr.
undated

Box 267.1: folder 14
Bornholdt, Laura
1962

Box 267.1: folder 15
Bradley, Wilson, Jr.
undated

Box 267.1: folder 16
Byard, Margaret Mather
1967

Box 267.1: folder 17
Campbell, Marilyn Knapp
1973

Box 267.1: folder 18
Clark, Eleanor
ca.1974

Box 267.1: folder 19
Comfort, Ethel
1963-65

Box 267.1: folder 20
deLaittre, John
undated

Box 267.1: folder 21
Deland, F. Stanton, Jr.
1967

Box 267.1: folder 22
Dryfoos, Orvil E.
1962-63

Box 267.1: folder 23
Fleming, Shirley
ca.1975

Box 267.1: folder 24
Fulton, Joyce P.
1971

Box 267.1: folder 25
Gamble, Ted R.
1950

Box 267.1: folder 26
Gordon, Edward J.
1968-75

Box 267.1: folder 27
Greenleaf, Cynthia
ca.1973

Box 267.1: folder 28
Griswold, Mary
1954 1956

Box 267.1: folder 29
Henneman, Esther Ogden
1958

Box 267.1: folder 30
Hirschberg, Nell
ca.1972

Box 267.1: folder 31
Hofer, Philip
1950

Box 267.1: folder 32
Holden, John A., Jr.
1965

Box 267.1: folder 33
Jakobson, Barbara
undated

Box 267.1: folder 34
Kelley, Peggy Clark
1961-66

Box 267.1: folder 35
Leab, Katharine Kyes
1971-72

Box 267.1: folder 36
Mason, Lucile
1964-66 1976

Box 267.1: folder 37
May, Elizabeth Stoffregen
1963-65

Box 267.1: folder 38
Milliken, William G.
1967

Box 267.1: folder 39
Morris, Frank E.
1972-76

Box 267.1: folder 40
Niederman, James Corson
1978

Box 267.1: folder 41
O'Boyle, Nancy Millar
ca.1974

Box 267.1: folder 42
Ostergaard, Ann
ca.1974

Box 267.1: folder 43
Phelps, Edith Blakeslee
1962-65

Box 267.1: folder 44
Pitman, Helen S.
1965-66

Box 267.1: folder 45
Pollack, Mabel Frown
1963

Box 267.1: folder 46
Powers, Frances C.
1962-63

Box 267.1: folder 47
Rankin, Clara T.
undated

Box 267.1: folder 48
Reynolds, George S.
1950

Box 267.1: folder 49
Richmond, Eleanor Angle
1965 1968

Box 267.1: folder 50
Robertson, Anne Tuck
ca.1976

Box 267.1: folder 51
Scott, John Jay
1968

Box 267.1: folder 52
Smith, C. Cabanne
1955

Box 267.1: folder 53
Smith, Llewellyn P.
1970

Box 267.1: folder 54
Sosland, Morton I.
1972-73

Box 267.1: folder 55
Stair, Lois Harkrider
undated

Box 267.1: folder 56
Stookey, Elizabeth B.
undated

Box 267.1: folder 57
Sutton, Percy E.
undated

Box 267.1: folder 58
Tarlin, Janice
undated

Box 267.1: folder 59
Taylor, Nell Cochrane
undated

Box 267.1: folder 60
Thomas, Caroline Bedell
1962

Box 267.1: folder 61
Truman, Elinor
1972

Box 267.1: folder 62
Warburg, Frederick Marcus
1954-58

Box 267.1: folder 63
Weltman, Esther Ziskind
1966 undated

Box 267.1: folder 64
White, Paul Dudley
1950-55

Box 267.1: folder 65
Wing, Virginia
1964

Box 267.1: folder 66
Wright, Moorhead
1962

Box 267.1: folder 67
SERIES IV. ANNUAL MEETINGS
1951-1997
7.5 linear inches

Restrictions on access:

RESTRICTED

This series contains the agendas, minutes and supporting documentation for the counselors annual meetings. The files are permanently closed and open only to the Board of Trustees, President's Office staff and the professional staff in the College Archives.

Annual Meetings
1951-53

Box 267.2: folder 1
Annual Meetings
1954-56

Box 267.2: folder 2
Annual Meetings
1957-63

Box 267.2: folder 3
Annual Meetings
1965-69

Box 267.2: folder 4
Annual Meetings
1970-74

Box 267.2: folder 5
Annual Meetings
1975-79

Box 267.2: folder 6
Annual Meetings
1980-85

Box 267.2: folder 7
Annual Meetings
1986

Box 267.2: folder 8
Annual Meetings
1987-90

Box 267.2: folder 9
Annual Meetings
1991-92

Box 267.3: folder 1
Annual Meetings
1993-94

Box 267.3: folder 2
Annual Meetings
1995-96

Box 267.3: folder 3
Annual Meetings
1997

Box 267.3: folder 4
SERIES V. COMMITTEES
1950-1994
2 linear feet

Restrictions on access:

RESTRICTED

This series includes the files documenting the work of the committees. The files include agendas, minutes and supporting documentation. The files are permanently closed and open only to the Board of Trustees, President's Office staff and the professional staff in the College Archives.

Afro-American Studies
1968-70

Box 267.3: folder 5
Afro-American Studies
1971-74

Box 267.3: folder 6
Afro-American Studies
1975-88

Box 267.3: folder 7
Afro-American Studies
1989-91

Box 267.3: folder 8
Afro-American Studies, misc. related materials
undated

Box 267.4: folder 1
Botanic Gardens
1992

Box 267.4: folder 2
Campus and Day School
1971-75

Box 267.4: folder 3
Campus School
1976-88

Box 267.4: folder 4
Campus School
1988-91

Box 267.4: folder 5
Campus School
1992-94

Box 267.4: folder 6
Careers
1957-82

Box 267.4: folder 7
Chapel
1964-66

Box 267.4: folder 8
Chapel
1967-75

Box 267.4: folder 9
Chapel
1976-79

Box 267.5: folder 1
Chapel
1981-89

Box 267.5: folder 2
Chapel
1990-93

Box 267.5: folder 3
College Relations
1989-91

Box 267.5: folder 4
College Relations
1990-94

Box 267.5: folder 5
Committee Recommendations
1977-83

Box 267.5: folder 6
Executive
1969-70 1974

Box 267.5: folder 7
Friends of the Library
1971-81

Box 267.5: folder 8
Friends of the Library
1982-87

Box 267.5: folder 9
Friends of the Library
1988-91

Box 267.6: folder 1
Friends of the Library
1992-94

Box 267.6: folder 2
Health and Infirmary
1950-75

Box 267.6: folder 3
Health and Infirmary 75 YEAR RESTRICTION
1959

Box 267.6: folder 4
Health Services
1977-91

Box 267.6: folder 5
Infirmary
1950-75

Box 267.6: folder 6
Multicultural
1992-93

Box 267.6: folder 7
Multicultural
1993-94

Box 267.6: folder 8
Museum
1971-88

Box 267.6: folder 9
Museum
1989-90

Box 267.6: folder 10
Museum
1990-93

Box 267.7: folder 1
Museum
1993-94

Box 267.7: folder 2
Museum
1995

Box 267.7: folder 3
Museum
undated

Box 267.7: folder 4
Music
1979 1982 1983

Box 267.7: folder 5
Nominating
ca.1961-69

Box 267.7: folder 6
Nominating - Candidates
1954-55 1970-80

Box 267.7: folder 7
Nominating - Candidates
1980-90

Box 267.7: folder 8
Nominating - Candidates
1990-93

Box 267.7: folder 9
Nominating - Reports
1955-70

Box 267.7: folder 10
Physical Education
1976-83

Box 267.7: folder 11
Planning
1957 1971 1975

Box 267.8: folder 1
Program
1957-58

Box 267.8: folder 2
Public Relations
1958

Box 267.8: folder 3
Residence and Recreation
1963

Box 267.8: folder 4
Residence
1975-80

Box 267.8: folder 5
Residence
1981-89

Box 267.8: folder 6
Residence
1991-93

Box 267.8: folder 7
School for Social Work
1976-92

Box 267.8: folder 8
Science and Engineering
1977-87

Box 267.8: folder 9
Summer Internship
1971 1975

Box 267.8: folder 10
Teaching and Research on Women
1990

Box 267.8: folder 11
Theatre
1968-75

Box 267.8: folder 12
Theatre
1975-84

Box 267.8: folder 13
Theatre
1985-92

Box 267.8: folder 14

Search Terms
The following terms represent persons, organizations, and topics documented in this collection. Use these headings to search for additional materials on this web site, in the Five College Library Catalog, or in other library catalogs and databases.

Subjects
  • Smith College--Administration.
  • Smith College. Board of Counselors.


Questions about this collection? Contact the archives
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