Finding aid to the Department of English Records CA.MS.00106: Collection Overview

Abstract:

The Department of English records contain materials describing the history and work of the department. Types of materials include course syllabi, correspondence, meeting minutes, newsletters, photographs, handbooks, and assorted typescripts and fliers. Meeting minutes provide a look at the administration of the department, while the scope of the academic material can be discovered through the numerous syllabi.

Terms of Access and Use:

Restrictions on access:

Materials in the Smith College Archives are open for use, with the following exceptions: "Office Files," files of records created for the use of the administrative unit that created them, are closed to research for a period of 10 years following their creation.

Faculty tenure and promotion files, as well as inactive faculty files are closed permanently.

Board of Trustees' records are closed permanently.

Minutes of the Faculty Council are closed to all except current Smith College Faculty for a period of 75 years following their creation. Student academic records, student disciplinary records, and all records containing FERPA-covered student information are closed during the lifetime of the student. Student records created 100 years or more ago are assumed to be about deceased students.

In all cases, the College Archives will continue to provide public access to materials that were intended to be public at the time of their creation (press releases, publications, etc.)

Restrictions on use:

Smith College retains copyright of materials created as part of its business operations; however, copyright in other items in this collection may be held by their respective creators. For reproductions of materials that are governed by fair use as defined under U. S. Copyright Law, no permission to cite or publish is required. For instances which may regard materials in the collection not created by Smith College, researchers are responsible for determining who may hold materials' copyrights and obtaining approval from them. Researchers do not need anything further from Smith College Special Collections to move forward with their use.