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Proxy Committee Records, 1973-1996
14 boxes (5.41 linear ft.)
Collection number: RG 3.3.15 (LD 7082 A1)

Abstract:
Records of the Proxy Committee, established in 1974 to monitor the investments of Mount Holyoke College, date from 1973-1996 and consist of minutes and agenda, reports, correspondence, questionnaires, notes, statements, resolutions, articles, publications, proxy voting records, and records of the faculty advisory Committee on Social Responsibility. Most of these materials concern the College's investments in South Africa.

Terms of Access and Use:

Restrictions on access:

Records restricted to use by the Board of Trustees for 50 years from date of record creation.

Restrictions on use:

Use of the collection is governed by the Copyright Law of the United States (Title 17, U.S.C.).

Mount Holyoke College Archives and Special Collections
South Hadley, MA

Historical Note

The Proxy Committee was established in 1974 as a sub-committee of the Board of Trustees Finance Committee. The purpose of the committee was to monitor the investments of Mount Holyoke College and inform the Finance Committee of actions by corporations in which the College was a share holder that did not comply with socially responsible practices. Much of the focus of the committee's work through the mid-1980s concerned the question of whether the College should divest itself of investments in companies doing business in South Africa or with the South African government, which the Board of Trustees voted to do in November, 1985 to protest that country's apartheid system. Other issues considered by the committee include corporate policies affecting the health of workers and the environment.

Scope and Contents of the Collection

The records of the Proxy Committee date from 1973-1996 and concern the investments of Mount Holyoke College, particularly those in South Africa. Proxy Committee records also contain minutes, agenda, correspondence, and other documents generated by the Mount Holyoke faculty advisory Committee on Social Responsibility, which favored divestiture of investments in South Africa because of that country's apartheid system. Materials are arranged in three series: Meeting Binders, Subject Files, and Divestiture Materials; Correspondence, Committee on Social Responsibility Materials, Background Materials, and Reports; and Meeting Notebooks and Chronological Files. Meeting Binders, Subject Files, and Divestiture Materials (1973-1992) consist of minutes and agenda, reports, correspondence, questionnaires, notes, statements, resolutions, articles, and publications. These documents also include copies of a paper by a Mount Holyoke College student, Carol Ann Drogus entitled "An Analysis of Divestiture." Correspondence, Committee on Social Responsibility Materials, Background Materials, and Reports (1981-1994) were used by the Committee to prepare recommendations concerning the College's investments. Many of these reports were published by the Investor Responsibility Research Center (IRRC). There are also two "Sullivan Reports" (1984, 1985) that discuss policies of corporations with regard to the fair and equal treatment of all employees. Meeting Notebooks and Chronological Files (1973-1996) contain minutes and agenda, reports, correspondence, questionnaires, statements, shareholder proposals, notes, proxy voting records, publications, and newspaper and magazine articles. These materials include minutes and reports of the Committee on Social Responsibility for 1978-1990, reports by the IRRC, and materials relating to the Sullivan and the Coalition for Environmentally Responsible Economies (CERES) investment principles.


Information on Use
Terms of Access and Use
Restrictions on access:

Records restricted to use by the Board of Trustees for 50 years from date of record creation.

Restrictions on use:

Use of the collection is governed by the Copyright Law of the United States (Title 17, U.S.C.).

Preferred Citation

Please use the following format when citing materials from this collection:

Mount Holyoke College. Board of Trustees. Proxy Committee Records, Archives and Special Collections, Mount Holyoke College, South Hadley, Massachusetts, USA.

History of the Collection

Processing Information

Processed by Patricia J. Albright, 2007. Peter Carini and Juliana Kuipers assisted with the arrangement and description of these records from 1999-2002.


Additional Information
Contact Information
Mount Holyoke College Archives and Special Collections
8 Dwight Hall
50 College St.
South Hadley, MA 01075

Phone: (413) 538-2013
Fax: (413) 538-2370

Email Reference Form: http://www.mtholyoke.edu/lits/library/arch/forms/areq.htm
URL: http://www.mtholyoke.edu/lits/library/arch/

Language
English

Contents List
Meeting Binders, Subject Files, and Divestiture Materials
1973-1992


Binder
1978-1980

Box 1: folder 1
Binder
January-November 1981

Box 1: folder 2
Binder
November 1981-1982

Box 1: folder 3
Binder
1982-1983

Box 1: folder 4
Binder
1983-1984

Box 1: folder 5
Minutes
1974-1979, 1982-1984

Box 1: folder 6
Reports
1974-1984

Box 1: folder 7
Social responsibility background material
circa 1979-1983

Box 2: folder 1
General files
1985

Box 2: folder 2
General files
1986-1987

Box 2: folder 3
General files
1988-1989

Box 2: folder 4
General files
1989-1990

Box 2: folder 5
Memos re: divestiture
1978-1989

Box 2: folder 6
Divestiture correspondence
1978-1992

Box 2: folder 7
Reports re: divestiture
1978-1983

Box 2: folder 8
Resolutions, proposals, statements regarding divestiture
1973-1984

Box 2: folder 9
Meeting agenda re: divestiture
1982

Box 2: folder 10
Statement on social responsibility in investments
1987

Box 2: folder 11
Clippings re: divestiture
1979, 1981

Box 2: folder 12
Announcement concerning a student forum on apartheid
1980

Box 2: folder 13
Correspondence, Committee on Social Responsibility Materials, Background Materials, and Reports
1981-1994


Correspondence
1985-1986

Box 3: folder 1
Committee on Social Responsibility Material
1981-1993

Box 3: folder 2
Memoranda
1973-1994

Box 3: folder 3
Communication between the Proxy Committee and the Committee on Social Responsibility
1984-1985

Box 3: folder 4
Background material
1985-1987

Box 3: folder 5
Background material
November 1985

Box 3: folder 6
Sullivan reports
1984-1985

Box 3: folder 7
IRCC reports
1984-March 1985

Box 3: folder 8
IRCC reports
April 1985-February 1986

Box 4: folder 1
IRCC reports
February-November 1986

Box 4: folder 2
IRCC reports
1991-1992

Box 4: folder 3
Meeting Binders and Chronological Files
1973-1996


Meeting binder
1974-1984

Box 5: folder 1
Meeting binder: Committee on Social Responsibility
1978-1987

Box 5: folder 2
Meeting binder
1981-1987

Box 5: folder 3
Meeting Binder: Committee meetings
1988-1994

Box 5: folder 4
Meeting binder: Committee members
1992-1996

Box 5: folder 5
Committee records
1973

Box 5: folder 6
Committee records
1974

Box 5: folder 7
Committee records
1975

Box 5: folder 8
Committee records
1976

Box 6: folder 1
Committee records
1977

Box 6: folder 2
Committee records
1977

Box 6: folder 3
Committee records
1978

Box 6: folder 4
Committee records
1978-1979

Box 6: folder 5
Committee meeting
April 11, 1978

Box 6: folder 6
Letters to corporations re: South Africa
1977-1979

Box 7: folder 1
Committee records
1979-1980

Box 7: folder 2
Committee records
1979-1980

Box 7: folder 3
Committee records
1980-1981

Box 7: folder 4
Committee records
1980-1981

Box 7: folder 5
Committee records
1981-1982

Box 7: folder 6
Committee records
1981-1982

Box 7: folder 7
Committee records
1981-1982

Box 8: folder 1
Committee meeting
November 6, 1981

Box 8: folder 2
Committee records
1982-1983

Box 8: folder 3
Committee meeting
April 15, 1983

Box 8: folder 4
Committee records
1983-1984

Box 8: folder 5
Committee meeting
April 11, 1984

Box 8: folder 6
Committee records
1984-1985

Box 8: folder 7
Committee meeting
April 16, 1985

Box 8: folder 8
Committee records
1985-1986

Box 8: folder 9
Committee records
1985-1986

Box 9: folder 1
Portfolio
1985-1986

Box 9: folder 2
Meeting
April 16, 1986

Box 9: folder 3
Committee on Social Responsibility
1985-1986

Box 9: folder 4
Committee on Social Responsibility: Meeting re: South Africa
November 7, 1985

Box 9: folder 5
Mount Holyoke College policy on social responsibility and investments (historical)
1973-1987

Box 9: folder 6
Social responsibility policies of other institutions
1985-1986

Box 9: folder 7
South Africa matters
1985-1986

Box 9: folder 8
Sullivan Principles
1985-1986

Box 9: folder 9
Faculty letter and reply
June 1985

Box 9: folder 10
Corporate response to Elizabeth T. Kennan letter
July 22, 1985

Box 9: folder 11
Coca-Cola response to Elizabeth T. Kennan letter
July 22, 1985

Box 9: folder 12
General Electric response to Elizabeth T. Kennan letter
July 22, 1985

Box 9: folder 13
Mobil response to Elizabeth T. Kennan letter
July 22, 1985

Box 10: folder 1
Consortium on South Africa
1985-1986

Box 10: folder 2
After divestment
1985-1986

Box 10: folder 3
Alumnae responses to divestment decision
1985-1986

Box 10: folder 4
Alumnae Quarterly article
Summer 1986

Box 10: folder 5
Divestiture
1985-1986

Box 10: folder 6
Committee records
1986-1987

Box 10: folder 7
Committee records
1986-1987

Box 10: folder 8
Mailed ballots
1986-1987

Box 10: folder 9
Portfolio
1986-1987

Box 10: folder 10
Meeting
April 14, 1987

Box 10: folder 11
Committee records
1987-1988

Box 10: folder 12
Committee records
1987-1988

Box 10: folder 13
Meeting
April 15, 1988

Box 11: folder 1
Meeting and voting history
1987-1988

Box 11: folder 2
Portfolio
June 30, 1988

Box 11: folder 3
Proxies to be voted and mailed ballots
1987-1988

Box 11: folder 4
Committee records
1988-1989

Box 11: folder 5
Committee records
1988-1989

Box 11: folder 6
Proxies to be voted
1988-1989

Box 11: folder 7
Proxies to be voted
1988-1989

Box 11: folder 8
Mail ballots and proxies to be voted
1988-1989

Box 11: folder 9
Meetings
April 19, 1989 and May 12, 1989

Box 11: folder 10
Divestment information
1988-1989

Box 11: folder 11
South Africa list
1984-1988

Box 11: folder 12
Mail ballots
1989-1990

Box 11: folder 13
Joint meeting with Committee on Social Responsibility
November 3, 1989

Box 11: folder 14
Meeting
April 12, 1990

Box 11: folder 15
IRCC reports
1989-1990

Box 12: folder 1
Committee records
1990-1991

Box 12: folder 2
Committee records
1990-1991

Box 12: folder 3
Committee records
1990-1991

Box 12: folder 4
Mail ballots
1990-1991

Box 12: folder 5
Portfolio and South Africa list
February 28, 1991 and July 10, 1991

Box 12: folder 6
Committee records
1991-1992

Box 12: folder 7
Mail ballots
1991-1992

Box 12: folder 8
Mail ballots
1991-1992

Box 12: folder 9
Committee records
1992-1993

Box 13: folder 1
Committee records
1993-1994

Box 13: folder 2
Proxies to be voted
1993-1994

Box 13: folder 3
Mail ballots
1993-1994

Box 13: folder 4
Mail ballots
1993-1994

Box 13: folder 5
CERES (Coalition for Environmentally Responsible Economies) Principles
1992-1994

Box 13: folder 6
South Africa
1993-1994

Box 13: folder 7
Committee records
1994-1996

Box 13: folder 8
Proxies to be voted
1994-1995

Box 14: folder 1
Mail ballots
1994-1995

Box 14: folder 2
Meeting
March 19, 1995

Box 14: folder 3
Proxy voting guidelines and voting history
1994-1995

Box 14: folder 4
IRRC
1995-1996

Box 14: folder 5
Mount Holyoke College-Chase addendum
June 12, 1996

Box 14: folder 6

Search Terms
The following terms represent persons, organizations, and topics documented in this collection. Use these headings to search for additional materials on this web site, in the Five College Library Catalog, or in other library catalogs and databases.

Subjects
  • Apartheid--South Africa.
  • Investments--Moral and ethical aspects.
  • Mount Holyoke College. Board of Trustees. Proxy Committee.
  • Mount Holyoke College. Committee on Social Responsibility.
  • Mount Holyoke College--Administration.
  • Mount Holyoke College--Finance.
  • Mount Holyoke College--Records and correspondence.
  • Social responsibility of business.
  • United States--Foreign economic relations--South Africa.

Contributors
  • Coalition for Environmentally Responsible Economies.
  • Drogus, Carol Ann.
  • Investor Responsibility Research Center.

Genre terms
  • Corporation records.
  • Financial records.
  • Minutes.
  • Notebooks.
  • Questionnaires.
  • Reports.


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