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Hampshire Inter-Library Center (HILC) Records, 1913-1996 (Bulk: 1951-1996)
82 boxes (27 x 31 x 13 cm) (34 linear ft.)
Collection number: MG 6

Abstract:
The Hampshire Inter-Library Center (HILC), formally established in 1951, is one of the oldest library consortia in the United States. Its members include the libraries of Amherst, Mount Holyoke, Hampshire and Smith Colleges and the University of Massachusetts Amherst. Its records include documentation of library cooperation in this geographical area of western Massachusetts dating back to 1913. From 1951 to 1978 the consortium maintained a shared collection of research material, and the archive includes full documentation of the creation, maintenance and final dispersal of that collection. In 1981, the Five College Library Automation Project inaugurated an integrated library system for the HILC libraries. Its records form the latter part of the series.

Terms of Access and Use:

Access to these records is unrestricted except for the personnel records in boxes 27 and 28, which are closed.

Hampshire College Archives

Historical Note

The Hampshire Inter-Library Center (HILC), formally established in 1951, is one of the oldest library consortia in the United States. The institutional members of the consortium were the geographically adjacent Amherst, Mount Holyoke and Smith Colleges later joined by the University of Massachusetts, Amherst, and by Hampshire College when it opened in 1970. HILC was intended to foster library cooperation and resource sharing, and maintained a shared collection of less used and expensive reference and periodical material for the use of those institutions of higher education. HILC's Governing Board originally consisted of the Presidents and chief Librarians of each institution, as well as a faculty member from each. In 1968 the Presidents delegated their membership to the Coordinator of Five Colleges, Inc. The Librarians, known as the Management Committee, administered HILC and also selected its material. In 1971, the Librarians delegated acquisitions responsibility to a new HILC Selection Committee, consisting of a representative from each institution (usually a reference librarian or bibliographer), and renamed themselves the Librarians Council, which maintained administrative oversight of HILC, but became more concerned with Five College library cooperative activities.

In 1977, the Librarians came to the conclusion that HILC's separately housed and staffed collection was no longer cost effective. The collection was dispersed among the member libraries. The then HILC librarian, Gregory Wilson, gathered material from HILC's office files and from the member institutions to form an archival collection documenting the history of HILC. This material forms the first part of this collection.

In 1981, the Librarians Council submitted a Library Automation proposal to the directors of Five Colleges, Inc. (the Presidents of the the Colleges and Chancellor of the University). The records of this project form the remainder of the archive. They were contributed by Gai Carpenter, Director of Library and Information Services at Hampshire College, and Project Manager of the Five College Library Automation Project from 1981-1996.

HILC continues to exist as a library consortium. The daily courier service between the libraries is the one remaining service it provides. The Librarians Council has continued to meet and serves as the governing body for all library cooperation among the five institutions. At this writing (2002), the Five College Library Depository, a storage facility for little-used items, is fast becoming a reality, but it will be operated under the auspices of Five Colleges, Inc., not the HILC consortium.

Scope and Contents of the Collection

The records of the Hampshire Inter-Library Center include minutes and correspondence of the governing bodies and committees of the consortium, publications by and about the center, subject files maintained by the HILC librarian as well as by some of the individual libraries, staff records, budget and financial records, union lists, order records for the HILC collection and records of its dispersal. The Library Automation Project records include RFPs for the two library systems (LS/2000 and Innovative Interfaces), committee records, contracts, correspondence, training materials and manuals for each of the systems.


Information on Use
Terms of Access and Use
Restrictions on access:

Access to these records is unrestricted except for the personnel records in boxes 27 and 28, which are closed.

Preferred Citation

Please use the following format when citing materials from this collection:

The Hampshire Inter-Library Center (HILC) Records, 1913-1996 (bulk 1951-1996). MG6. Archives, Hampshire College, Amherst, MA 01002.

History of the Collection


Additional Information
Contact Information
Hampshire College Archives
Johnson Library Center
Hampshire College
Amherst, MA 01002

Phone: (413) 559-5761
Fax: (413) 559-5419

Email: archives@hampshire.edu
URL: http://www.hampshire.edu/library/index_archives.htm

Language
English.