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Hampshire Inter-Library Center (HILC) Records, 1913-1996 (Bulk: 1951-1996)
82 boxes (27 x 31 x 13 cm) (34 linear ft.)
Collection number: MG 6

Abstract:
The Hampshire Inter-Library Center (HILC), formally established in 1951, is one of the oldest library consortia in the United States. Its members include the libraries of Amherst, Mount Holyoke, Hampshire and Smith Colleges and the University of Massachusetts Amherst. Its records include documentation of library cooperation in this geographical area of western Massachusetts dating back to 1913. From 1951 to 1978 the consortium maintained a shared collection of research material, and the archive includes full documentation of the creation, maintenance and final dispersal of that collection. In 1981, the Five College Library Automation Project inaugurated an integrated library system for the HILC libraries. Its records form the latter part of the series.

Terms of Access and Use:

Access to these records is unrestricted except for the personnel records in boxes 27 and 28, which are closed.

Hampshire College Archives

Historical Note

The Hampshire Inter-Library Center (HILC), formally established in 1951, is one of the oldest library consortia in the United States. The institutional members of the consortium were the geographically adjacent Amherst, Mount Holyoke and Smith Colleges later joined by the University of Massachusetts, Amherst, and by Hampshire College when it opened in 1970. HILC was intended to foster library cooperation and resource sharing, and maintained a shared collection of less used and expensive reference and periodical material for the use of those institutions of higher education. HILC's Governing Board originally consisted of the Presidents and chief Librarians of each institution, as well as a faculty member from each. In 1968 the Presidents delegated their membership to the Coordinator of Five Colleges, Inc. The Librarians, known as the Management Committee, administered HILC and also selected its material. In 1971, the Librarians delegated acquisitions responsibility to a new HILC Selection Committee, consisting of a representative from each institution (usually a reference librarian or bibliographer), and renamed themselves the Librarians Council, which maintained administrative oversight of HILC, but became more concerned with Five College library cooperative activities.

In 1977, the Librarians came to the conclusion that HILC's separately housed and staffed collection was no longer cost effective. The collection was dispersed among the member libraries. The then HILC librarian, Gregory Wilson, gathered material from HILC's office files and from the member institutions to form an archival collection documenting the history of HILC. This material forms the first part of this collection.

In 1981, the Librarians Council submitted a Library Automation proposal to the directors of Five Colleges, Inc. (the Presidents of the the Colleges and Chancellor of the University). The records of this project form the remainder of the archive. They were contributed by Gai Carpenter, Director of Library and Information Services at Hampshire College, and Project Manager of the Five College Library Automation Project from 1981-1996.

HILC continues to exist as a library consortium. The daily courier service between the libraries is the one remaining service it provides. The Librarians Council has continued to meet and serves as the governing body for all library cooperation among the five institutions. At this writing (2002), the Five College Library Depository, a storage facility for little-used items, is fast becoming a reality, but it will be operated under the auspices of Five Colleges, Inc., not the HILC consortium.

Scope and Contents of the Collection

The records of the Hampshire Inter-Library Center include minutes and correspondence of the governing bodies and committees of the consortium, publications by and about the center, subject files maintained by the HILC librarian as well as by some of the individual libraries, staff records, budget and financial records, union lists, order records for the HILC collection and records of its dispersal. The Library Automation Project records include RFPs for the two library systems (LS/2000 and Innovative Interfaces), committee records, contracts, correspondence, training materials and manuals for each of the systems.


Information on Use
Terms of Access and Use
Restrictions on access:

Access to these records is unrestricted except for the personnel records in boxes 27 and 28, which are closed.

Preferred Citation

Please use the following format when citing materials from this collection:

The Hampshire Inter-Library Center (HILC) Records, 1913-1996 (bulk 1951-1996). MG6. Archives, Hampshire College, Amherst, MA 01002.

History of the Collection


Additional Information
Contact Information
Jimi Jones
Hampshire College Image, Sound and Text Archives
Johnson Library Center
Hampshire College
Amherst, MA 01002

Phone: (413) 559-5761
Fax: (413) 559-5419

Email: jljones@hampshire.edu
URL: http://www.hampshire.edu/library/index_archives.htm
Language
English.
Sponsor
Encoding funded by the Andrew W. Mellon Foundation.

Contents List
Series 1: BYLAWS and LEGAL AGREEMENTS



Grouped here are all documents of a legal nature, including copies of contracts and agreements made by HILC with its members or with other organizations.

Here one will also find the Guide to the HILC Archives (1951-1978) prepared by HILC Librarian Gregory Wilson with any related material which might help identify the location of specific items.

Series 2: BOARD OF DIRECTORS,
1951-1978


The HILC Board of Directors, created in 1951, approves and develops the budget, major policy changes, and long range plans. The Librarians Council, previously known as the Management Committee, is responsible to the HILC Board. Originally the Board was comprised of the President of each institution, one faculty member from each institution, and the Librarians. However, in 1968 the Presidents delegated their Board membership to one representative: the Coordinator of Five Colleges, Inc. The Coordinator refers all substantive issues related to HILC to the Directors of Five Colleges, Inc. (the four Presidents and Chancellor of the University). Board meetings are held twice a year.

The official minutes of the HILC Board of Directors are chronologically arranged. There is a file folder containing annual lists of Board members and an index to the Board meetings of 1951-1971.

Series 3: COOPERATIVE PROJECTS,
1913-1951


Here one will find correspondence and memorandums related to cooperative projects preceding the formation of HILC. Librarians tend to think of cooperation as a new venture. However, a Smith College publication, Circular no.2 of 1876, provides this interesting comment on early five college library cooperation:

"Around Northampton, as a center, are grouped some of our most important educational institutions. It is only a short distance from the rare and extensive art, and scientific collections of Amherst College, and the conservatories of the Massachusetts Agricultural College, to all of which any student can have free access for study or recreation. Williston Seminary is only four miles to the west, and Mount Holyoke Seminary only seven miles to the south. Different members of the same family can thus be educated near each other, and the cabinets, libraries, and various educational appliances of these neighboring institutions be made mutually serviceable."

Of more recent interest are the folders dealing with the joint purchase of microfilmed materials in the late 1930's and the attempt to develop a union list of current subscriptions for the valley libraries in 1947. Notes and Minutes of informal cooperative meetings of the librarians of various institutions are also housed here. This file would be of interest to any student of library history. Note for example the comment of Miss F.B. Ludington on February 8, 1939: "After considerable anguish I have decided to order the N.Y. Times on film, beginning with the 1939 issue, I may live to regret it."

These records, dating back to 1913 and particularly strong in the 1930's and 1940's, indicate strong cooperation prevailed among the Colleges before the establishment of HILC. Note for example the Jan. 20, 1914 letter from Robert Fletcher, Librarian of Amherst, to Bertha Blakely, Librarian of Mount Holyoke:

"I have always been convinced that we (the Colleges and Forbes) did much too little in the way of co-operative work and this (creation of a Valley Union List of Serials) would be a good entering wedge..."

Among the records of unusual interest is what appears to be the first cooperative Valley Union List of Serials: Periodicals of Chemical Interest in the Connecticut Valley 1913

Correspondence, reports and memorandums also include information on the following:

a) Typed Union List of Serials in specific subject areas; Chemistry (1913), German journals in philosophy and psychology (1919), etc.

b) Publication of a printed Union List of Serials held by the libraries of Mount Holyoke, Amherst, Smith, Forbes and the Agricultural College (1917+)-

c) Coordination of acquisitions and cancellations to reduce duplication of little used serials (1916*).

d) Free exchange of duplicate or unwanted materials (1931+).

e) Exchange of information concerning expensive purchases (1941).

f) Joint purchase of expensive research tools.

It is generally agreed that HILC grew out of a series of meetings in 1940 and. 1941 sponsored by Mr. Fremont Rider, Librarian of Wesleyan College. Mr. Rider's 11 page, The Regional University Library-Dream or Practical Possibility of October, 1937 and the subsequent 30 page, A Regional Joint University Library for Central New England of December 14, 1940; are yet to be found. However, reports and memorandums of the meetings called by Mr. Rider were found in these files and are as follows:

[Connecticut Valley Plan]. A series of notes of meeting con- cerning regional cooperation; 1940-

a) Notes of meetings of Nine College Libraries called at Hartford, Dec. 18, 1940 by Mr. Rider. 5 P-

b) A memorandum on the meeting held at Hartford Dec. 18, [1941] by the Librarians of nine central New England Colleges to discuss Mr. Rider's proposal for a regional Joint University Library. [Dec., 1941] 3 p.

c) Agenda for 2nd meeting. Hartford, Jan. 28, 1941. 3 p.

d) [Miss Ludington's] memo on meeting held Dec. 18, 1940 in Hartford. 3 p.

e) Notes on the meeting in Hartford on Tuesday, January 28, 1941. 4 p.

f) Suggested Agenda for discussion Third meeting, Connecticut Valley Library Group. 5 p.

g) Notes on the meeting of the Connecticut Valley College Library Group, Hartford, February 25, 1941. 3 p.

h) Notes on the meeting of the Connecticut Valley College Library Group, Cambridge, Mass., May 16, 1941. 6 p.

Series 4: MANAGEMENT COMMITTEE/LIBRARIANS COUNCIL,
1951-1978


As early as the 1930's, the Valley Librarians met on a regular basis to consider cooperative programs; but the group did not have a name or an official status until HILC's incorporation in 1951.

Beginning in 1947 the Librarians of Amherst, Mount Holyoke and Smith began to formalize their cooperative projects. They met regularly, sometimes at the request of their Presidents, to explore cooperative ventures, particularly the reduction of periodical titles and a proposed cooperative storage library. This eventually lead to the incorporation of HILC in September of 1951. Notes and minutes of Librarians meeting before HILC's incorporation will be found in Section 3 COOPERATIVE PROJECTS 1938-1951

When HILC was established in 1951, it was administered by the member librarians which formed a group, subsequently known as the Management Committee. Meeting once a month, it governed the Center, set short range plans, selected materials and developed reader services. The Management Committee was responsible to the HILC Board of Directors. The first meeting of the incorporated HILC Management Committee was on September 17, 1951. The present Librarians Council which succeed the Management Committee, was formed at its meeting of January 14, 1971.

The Librarians Council freed itself of acquisition responsibility by delegating collection development to a new Selection Committee. It continued its role of providing management direction to the Center and expanded its discussion and concern for all five college cooperative library activity. The Council like the Management Committee remained responsible to the HILC Board.

The Minutes of the Management Committee and the Librarians Council are arranged chronologically. The minutes are fairly systematic, listing members attending the meetings, topics discussed and decisions made. From 1972-75 routine minutes were not systematically made, and thus one must rely on note summaries of the meetings or memorandums discussing decisions made at the meetings. Some correspondence will be found in the folders of each meeting.

Series 5: SELECTION COMMITTEE and OTHER COMMITTEES,
1971-1978


In 1971 the Librarians Council delegated the responsibility of selecting HILC's materials to the Reference and Bibliographic staff of the member institutions, thus forming a HILC Selection Committee which met once a month.

Minutes of the Selection Committee begin with February 23, 1971 and continue to the present date. The minutes record discussion on all aspects of HILC's collection development; including acquisitions, rejections and pooling of various materials from the member's collections. HILC acquisition decisions prior to 1971 will be found with the Management Committee Minutes but those since 1971 are contained in the Selection Committee Minutes. Beginning in 1977 when it became apparent that HILC's library collection was going to be dissolved, meetings were held less frequently and official minutes were not routinely kept. Records concerned with the 1977 cancellation of HILC materials will be found here but information related to the redistribution of the collection to the member libraries will be found in Section 15, DISPERSAL PROCESS

There are other Five College Library committees that meet less frequently than the HILC Selection Committee, such as the Interlibrary Loan Committee and Circulation Librarians Committee. Unlike the Selection Committee, these groups are not HILC committees, but rather are committees of a five college nature, responsible to the Librarians Council, Also, special groups known as task forces are often created by the Council to study a specific problem. The minutes and policy statements of these groups will be found under Other Committees. However, some of the task force reports might be found in Section 11, STUDIES and REPORTS

Series 6: ANNUAL REPORTS and NEWSLETTERS



In August of 1952 the first annual report was published by HILC and printed by the famous Stinehour Press in Vermont. Annual reports were printed up to the sixteenth annual report of June 30, 1967. The seventeerth annual report (June 30, 1968) was mimeographed. In 1969 and 1970 no annual reports were issued. However, in June of 1971 HILC's Librarian, V.K. Greenbie, wrote A Four Year Report for the Fiscal Periods July 1, 1967 through June 30, 1971 This document serves as the eighteenth to twentieth annual reports. In June 1972, the twenty-first annual report, which was mimeographed, became the last annual report issued as a separate publication.

The newsletter started with v.1 in 1955 with 4 issues a year. In 1955/56 (v.2) the issues were increased to 6 a year, this policy remaining until 1959/60 (v.5). In 1960/61 (v.6) the issues were reduced to four times a year and then in 1961/62 (v.7) to three times a year. In 1965/66 (v.11) the newsletter was published twice a year and in 1971/72 (v.17) it became and has remained an annual publication. Beginning with v.17 the newsletter filled the function of an annual report although there is no notation to that effect.

Two copies of each annual report and newsletter are arranged chronologically.

Series 7: MEMORANDUMS TO AND FROM LIBRARIES,
1951-1978


Memorandums covering all aspects of HILC business are arranged chronologically in five boxes. The coverage for the first twenty years appears to be more definitive then for the last five years. Many, if not the majority, of these memorandums are duplicated in the other sections, particularly in the Subject Files.

Series 8: PUBLIC RELATIONS



In this section, newspaper clippings and journal articles are arranged chronologically in folders covering approximately five year periods. Publications by HILC or Five Colleges Inc., which are guides to the use of the HILC collection or which make mention of HILC's role in Five College cooperation, will also be found here. Bibliographic listings of holdings will be found in Section l UNION LISTS. There is a folder of photographs relating to the library and personnel. Correspondence related to public relations and printing of guides, etc., is more likely to be found here than in Section 9 SUBJECT FILE

Series 9: SUBJECT FILES



The subject file contains alphabetically arranged folders concerned with specific topics of HILC business. The HILC files from each college were integrated with HILC's office file. Whenever practical the name of the institution contributing the file folder was written on the folder. Each of the subject files contain memorandums to and from libraries which might also be found in Section 7 MEMORANDUMS TO AND FROM MEMBERS (where they are chronologically arranged). The convenience of having the memorandums arranged both by subject and by date was felt to be sufficiently more important than the savings that would result from eliminating the duplication.

Series 10: ORDER BOOK,
1951-1978


The HILC order books are found here, with correspondence to publishers that is related to collection development. The earlier years, when HILC was aggressively building its collection, appear to be more interesting.

Series 11: STUDIES and REPORTS,
1941-1978


Gathered here are reports and studies both internal and external, concerning HILC and its role in Five College cooperation. Surveying this file provides one with an interesting insight into the problems and concerns of maintaining a cooperative library system.

There is an indication, as one reads these various reports, that HILC never was totally satisfactory. In fact the 1978 phasing out of HILC's cooperative storage collection had its origin twenty-three years earlier when faculty began to question a basic concept. They asked, "Will the character of our library be changed in fifty years by the policy of buying for HILC the expensive research tools... If the answer is 'No' what policies can be devised to make sure of this? Perhaps emphasis on coordinated buying but continued possession by the individual libraries?" (See Section 9, SUBJECT FILE, folder on criticism of HILC)

From that prophetic question to the present, the studies indicate an undercurrent of concern that HILC was not functioning as it should. The 1957 Metcalf evaluation was a major attempt to address this situation. Its recommendations to augment both the HILC membership and collection size were never fully accepted. A similiar institution, MILC, which did increase its collection and membership, grew during this period from a local effort to the national resource, CRL. Metcalf's evaluation coincided with the University's metamorphosis from a medium size agrarian institution to a major University. As the University's library collection grew, it began to duplicate other local collections. As early as 1961, the University Librarian made it clear that the University Library could not be bound by any cooperative acquisition policy. (See Section 11, STUDIES and REPORTS, Relationship of Forbes Library.) As duplication increased, the exclusiveness of HILC diminished. By 1975, 882 of HILC's 2,378 titles were duplicated at the University or other members collections. Evaluated on the criteria of patron use, it was obvious HILC would not be judged cost effective. From the Metcalf study to the present, a series of individuals and groups sought to analyze the problems of HILC by seeking new definitions of purpose or by developing options for future growth. Consensus was not reached until the Librarians Council joined forces with the Coordinator of Five Colleges and sponsored an intensive investigation of the Center in 1977.

All of the studies are chronologically arranged by the name of the person writing the study or by a key word taken from the report's title. Correspondence and memorandums related to each study taken from subject files gathered at each institution and HILC were placed with its respective study. Some of the items included in this section are not studies in the strict sense, but rather memorandums concerned with one aspect of HILC's development or operation. Often, particularly with the less extensive studies and reports, it was difficult to establish the exact author or title. Accordingly the list should be considered as a guide rather than a definitive bibliographic citation.

Series 12: AUDITS and FINANCIAL STATEMENTS,
1952-1978


These sections contain information related to financial matters, and are arranged by budgetary year, beginning with 1951-1952. The folders contain the annual audits, monthly budget expenditures (when available), proposed budgets, approved budgets, and other correspondence and memorandums directly related to the budget. Detailed studies of the budget or proposals suggesting major budget revisions are more likely to be found in Section 11, STUDIES and REPORTS

An attempt was made to group together all correspondence and budget statements in the most appropriate budgetary year folder. Thus a memo written in February 1968 concerning the proposed budget for 1968-1969 will usually be found in the folder BUDGET 1968-1969 rather than the folder BUDGET 1967-1968. Other correspondence was generally arranged chronologically in the appropriate folder. It is suggested that if sought after information is not found in a given year, the folders before and after that year should be investigated.

Series 13: BUDGET,
1951-1978


These sections contain information related to financial matters, and are arranged by budgetary year, beginning with 1951-1952. The folders contain the annual audits, monthly budget expenditures (when available), proposed budgets, approved budgets, and other correspondence and memorandums directly related to the budget. Detailed studies of the budget or proposals suggesting major budget revisions are more likely to be found in Section 11, STUDIES and REPORTS

An attempt was made to group together all correspondence and budget statements in the most appropriate budgetary year folder. Thus a memo written in February 1968 concerning the proposed budget for 1968-1969 will usually be found in the folder BUDGET 1968-1969 rather than the folder BUDGET 1967-1968. Other correspondence was generally arranged chronologically in the appropriate folder. It is suggested that if sought after information is not found in a given year, the folders before and after that year should be investigated.

Series 14: UNION LISTS



All Union Lists made by HILC or the five colleges are found here. The file contains all editions of the Pioneer Valley Union List of Serials and the various lists made by the Asian, African Studies Program. Very early Union Lists of the college libraries will also be found in Section 3 COOPERATIVE PROJECTS 1938-1951

Series 15: DISPERSAL PROCESS,
1977-1978


This file contains all of the working lists and correspondence involved in' the dispersal of HILC's collection to its members.

Series 16: FIVE COLLEGE LIBRARY AUTOMATION PROJECT,
1981-1996


On February 26, 1981, the Librarians Council submitted a proposal for Five College Library Automation to the directors of Five Colleges, Inc., thus inaugurating the Library Automation Project. This project eventually resulted in the full automation of Five College Library collections and services. Initial implementation was accomplished through OCLC's local library system, LS/2000. The system was still in development when the contract was signed, and Hampshire College was the first installation of LS/2000, going live in 1983. When the needs of the Five Colleges outgrew the capabilities of LS/2000, the Five College Libraries selected Innovative Interfaces, Inc., as the successor system, and successfully migrated bibliographic and other data to the new system in 1994.

This file contains, in roughly chronological order, documentation produced by, or gathered for the project. Included are the Requests for Proposals of 1981 and 1992, responses by several vendors, committee reports, profiling documentation, training materials, and the Project Manager's chronological files of incoming and outgoing correspondence. All materials were transmitted to the HILC archives by Gai Carpenter, Director of the Hampshire College Library and Automation Project Manager, beginning in September 1982, and processed by Susan Dayall, Archivist at Hampshire College. Gai Carpenter ceased to be Project Manager in July 1994.

Addendum



When the boxes were transferred to the Five College Depository, an additional eight boxes of miscellaneous material were found with the cataloged series. They were labeled A1 through A8, their contents were inventoried and added to the end of the box contents list. In addition, one of the cataloged boxes (#23) was found to be missing. A note was added to the listing for this box. A further box was added in 2003 with material from the Amherst College Librarian's office.

Contents List
Series 1: BYLAWS and LEGAL AGREEMENTS



Bylaws and Legal Agreements


Box 1
Guide to HILC Archives


Box 1
Series 2: BOARD OF DIRECTORS,
1951-1978


Board of Directors, 1951-1966


Box 2
Board of Directors, 1967-1978


Box 3
Series 3: COOPERATIVE PROJECTS,
1913-1951


Cooperative Projects, 1913-1951


Box 4
Series 4: MANAGEMENT COMMITTEE/LIBRARIANS COUNCIL,
1951-1978


Management Committee/Librarians Council, 1951-1965


Box 5
Management Committee/Librarians Council, 1966-1975


Box 6
Management Committee/Librarians Council, 1976-1978


Box 7
Series 5: SELECTION COMMITTEE and OTHER COMMITTEES,
1971-1978


Selection Committee and other committees, 1971-1978


Box 8
Series 6: ANNUAL REPORTS and NEWSLETTERS



Newsletters


Box 9
Annual Reports


Box 10
Series 7: MEMORANDUMS TO AND FROM LIBRARIES,
1951-1978


Memorandums to and from libraries, 1951-1956


Box 11
Memorandums to and from libraries, 1957-1960


Box 12
Memorandums to and from libraries, 1961-1964


Box 13
Memorandums to and from libraries, 1965-1970


Box 14
Memorandums to and from libraries, 1971-1978


Box 15
Series 8: PUBLIC RELATIONS



Public relations: newsclippings, library guides, journal articles and photographs


Box 16
Series 9: SUBJECT FILES



Subject File: A


Box 17
Subject File: B-C


Box 18
Subject File: C


Box 19
Subject File: D-G


Box 20
Subject File: Grants


Box 21
Subject File: Grants


Box 22
Subject File: Grants

(box missing)



Box 23
Subject File: H-M


Box 24
Subject File: M-R


Box 25
Subject File: S


Box 26
Subject File: Staff


Box 27
Subject File: Staff


Box 28
Subject File: T-Z


Box 29
Series 10: ORDER BOOK,
1951-1978


Order Book, 1951-1967


Box 30
Order Book, 1968-1978


Box 31
Series 11: STUDIES and REPORTS,
1941-1978


Studies and Reports, 1941-1962:



Ludington, Flora Belle. To the Faculty Library Committee. May 27, 1941. 15 p.


Box 32
McKeon, Newton. A brief account of efforts toward cooperation. Dec. 22, 1944. 3 p.


Box 32
McKeon, Newton. Neighborhood Cooperation. Nov. 20, 1947. 2 p.


Box 32
Ludington, Flora Belle. Memorandum to President Ham on Amherst, Smith, Mount Holyoke Library Cooperation. January 19, 1948. 2 p.


Box 32
[The Librarians] A report of progress to the Presidents of Amherst, Mount Holyoke and Smith. May, 1948. 7 p.


Box 32
[The Librarians] Library cooperation among the Colleges of Hampshire County and proposals for its further development. February 3, 1949. 7 p.


Box 32
[McKeon, Newton?] The future of College Libraries. March 21, 1949. 10 p.


Box 32
[McKeon, Newton?] Memorandum to the Presidents of Amherst, Mount Holyoke and Smith Colleges. Report of the Meeting to consider a common storage library. December 15, 1949. 2 p.


Box 32
[McKeon, Newton?] A report of progress to Presidents Cole, Ham, Van Meter and Wright; embodying actions and decisions by...the Librarians and including some results... February 28, 1950. 2 p.


Box 32
Johnson, Margaret. The present status of the Joint Library Project. November 15, 1950. 3 p.


Box 32
Ohio College Association Bibliography Center. One folder containing reports, proposals and speeches, l948-1964.


Box 32
Cresap, McCormick and Paget. Exploratory survey of potentials for furthering cooperation among four educational institutions in Massachusetts. 1954. 52 p. plus charts.


Box 32
Relationship of Forbes to HILC. One folder of information, 1955+


Box 32
Cresap Report. One folder of correspondence, memorandum and charts relating to reaction of the Cresap Report, 1955-1956.


Box 32
[The Librarians] Relationship of the Forbes Public Library to HILC. December 8, 1955. 2 p.


Box 32
Committee on Cooperation. Report of the Committee on Cooperation to the Presidents of Amherst, Mount Holyoke, Smith Colleges arid the Univ. of Mass. June 1956. 24 p.


Box 32
Expansion of HILC, 1957-58. One folder of correspondence, and notes from meetings concerning with Metcalf's proposal to expand HILC.


Box 32
[The Librarians] To all Department Chairmen ...[a questionnaire]. February, 1958. 1 p.


Box 32
Montgomery, Hugh. Reply to June 28 memo... for establishment of a HILC policy regarding duplication of expensive items in member libraries. June 30, 1961. 2 p.


Box 32
Montgomery, Hugh. Conversations with the President concerning HILC. September 21, 1961. 1 p.


Box 32
Stoke, Stuart. Cooperation among Amherst, Mount Holyoke, Smith Colleges and the University of Massachusetts. November 1, 1961. 2 p.


Box 32
Stoke, Stuart. Agreements and Information about Cooperative Activities,,. 1962. 28 p.


Box 32
Rogers, F.H. "Library Resources in America - A Sampling" University of New England Bulletin (Australia). No.7, February 1962: p.3-5. 1 p.


Box 32
Ludington, Flora B. Four College Cooperation. March 6, 1962. 1 p.


Box 32
Harrar, Helen Joanne. Cooperative storage warehouses. A Thesis submitted to the Graduate School of Rutgers. May, 1962. 203 p. Also contains correspondence concerning local reaction to her Thesis.


Box 32
Studies and Reports: Metcalf, 1957:



Metcalf, Keyes. The Hampshire Inter-Library Center, A Survey of its Background and its Problems with Recommendations for the Future. 1957. 31 p. This file also contains data collected for his survey, correspondence, requests for the report, and local reaction to the survey.


Box 33
Studies and Reports, 1963-1970:



Report of Meeting of HILC Librarians and Forbes Library Regarding Western Regional Public Library Procedures. January 24, 1963. 2 p.


Box 34
Use of Libraries and HILC by graduate students. One folder circa 1963-65.


Box 34
Future of HILC Committee. Four folders including correspondence, notes and reports. 1965-1971.


Box 34
Richer, Janet. The Hampshire Inter-Library Center, A Study in Cooperation; A term paper for L.S. 515. July, 1965. 19 p.


Box 34
Johnson, Margaret. "Normal growth" pattern in library expenditures for last five years at the three college libraries and HILC. October 17, 1966. 8 p.


Box 34
The University Library and HILC. One folder of memorandums, correspondence and reports covering the University's interest in HILC. 1965-1966.


Box 34
Whitney, Robert, Final Report. [A Summary of Five College Cooperation]. August 17, 1967. 19 p.


Box 34
HILC and Williams College proposed relationship. Two folders, circa 1968-1971.


Box 34
Taylor, Robert S. HILC [Recommendation for future exploration]. September 24, 1968. 2 p.


Box 34
Clay, David. Proposed draft on Five College Library Cooperation. March 19, 1969. 6 p.


Box 34
Stuart-Stubbs, Basil. The New England Deposit Library and the Hampshire Inter-Library Center. A Survey of two storage centers performed for the University Libraries of British Columbia. December, 1970. 45 p. with illus. spiral bound.


Box 34
Arthur D. Little, Inc. Library Planning Study: Massachusetts. August, 1970. 74 p. spiral bound.


Box 34
Ballist, Robert. Final Report to the O.E.: A program for the cooperative acquisition and use of library materials of seven New England liberal arts colleges (CONVAL) based on an analysis of their collections. June, 1970. 72 p.


Box 34
Studies and Reports, 1971-1972:



Conval. One folder circa 1971 of bibliographic lists generated for CONVAL.


Box 35
Greenbie, Vlasta. Hampshire Inter-Library Center, Inc. A four year report. November, 1971. 10 p.


Box 35
Hayes, Oliver. A proposal to survey HILC's long range plans, needs, and problems. [1972] 2 p.


Box 35
Greenbie, Vlasta. Future location of HILC. January 25, 1972. 3 p.


Box 35
Taylor, Robert. Possible future options for HILC. April 18, 1972. 3 p.


Box 35
Greenbie, Vlasta. [Survey of the Center's history with an assessment of its probable future development] November 28, 1972. 9 p.


Box 35
Studies and Reports, 1973-1976



Lieberfeld, Lawrence. Survey. 1973. Two folders of correspondence and memorandums concerning the survey. [As of 1978 none of the Librarians wished to give up their copy of the 3 volume survey. Present in Addendum, Box #A9.]


Box 36
Edmonds, Anne. HILC cancellations. January 30, 1973. 3 p.


Box 36
Bozone, Billie. Statement on Proposed Future of HILC. March 2, 1973. 6 p.


Box 36
Talbot, Richard. The Lieberfeld Report and Five College Cooperation. December 5, 1973. 6 p.


Box 36
Ward, John. Library Cooperation and the Future of HILC. October 5, 1974. 7 p.


Box 36
Talbot, Richard. [Speech on Libraries.] Fall, 1974. 10 p.


Box 36
Edmonds, Anne [for the Librarians Council] The Future of HILC. April 25, 1975. 5 p.


Box 36
Mair, George. Some notes on the History, Status and Future of HILC and Five College Library Cooperation. August 14, 1975. 18 p.


Box 36
Murphy, E. Jefferson. Five College Library Cooperation. August 28, 1975. 4 p.


Box 36
Carpenter, Gai. Library cooperation speech. Fall, 1975. 6 p.


Box 36
HILC Selection Committee. In answer to Miss Edmonds memo of 5 June 1975... September 2, 1975. 5 p.


Box 36
Librarians Council. Five College Library Cooperation. October 9, 1975. 13 p.


Box 36
O'Connell, Thomas. A report on Five College Library Cooperation. January, 1976. 6 p.


Box 36
Murphy, E. Jefferson. Five College Cooperation: Now and Beyond. Reprint from Mount Holyoke Alumnae Quarterly Fall 1976. 14 p.


Box 36
Murphy, E. Jefferson. Future of HILC and Library Cooperation. September 14, 1976. 3 p.


Box 36
Conference on Five College Library Cooperation; December 6 and 7, 1976. One folder of materials related to the conference.


Box 36
Basic data of HILC member libraries. Seven folders of information related to basic statistics and policies of HILC and its six members. December, 1976.


Box 36
Wilson, Gregory C. The Hampshire Inter-Library Center. December, 1976. 33 p.


Box 36
Studies and Reports, 1977-78



HILC use study. One folder of information recording the circulation of HILC materials during the years 1960-1976. February 17, 1977.


Box 37
Kaser, David and others. A View of HILC and its Future. March 17, 1977. 17 p.


Box 37
Librarians Council. Recommendations for Five College Library Cooperation. September 6, 1977. 22 p.


Box 37
Series 12: AUDITS and FINANCIAL STATEMENTS,
1952-1978


Audits and Financial Statements, 1952-1978


Box 38
Series 13: BUDGET,
1951-1978


Budget, 1951-1978


Box 39
Series 14: UNION LISTS



Union Lists


Box 40
Union Lists


Box 41
Union Lists


Box 42
Series 15: DISPERSAL PROCESS,
1977-1978


Dispersal Process, 1977-78


Box 43
Series 16: FIVE COLLEGE LIBRARY AUTOMATION PROJECT,
1981-1996


Five College Library Automation Project, 1981-1996


Box 44
I. Background papers, 1.1 - 1.5


Box 44
(Five College Library Automation Proposal, Feb. 26, 1981)


Box 44
II. Request for Proposal (RFP)


Box 44
2.1 RFP, July 6, 1981


Box 44
2.2 Requirements Report


Box 44
Pleasant, Wayne. A Microwave Communications System to Link the Five Colleges; a Brief Study. June 1, 1981.


Box 44
Geac, Canada, Ltd. Response to Five College RFP, August 21, 1981, with appendices #1 - #17.


Box 44
Geac system documentation.


Box 45
DataPhase Systems, Inc. Response to Five College RFP, August 21, 1981, with supplementary documentation.


Box 46
Early Geac material, 1980-81.


Box 47
Memos, draft grants, background papers, 1980-81.


Box 47
OCLC agreement drafts, LLS documentation, and LLS discussions, 1982.


Box 47
OCLC LLS Profile, 1982-83.


Box 48
Library Automation Project, Catalog Committee, 1981-1983.


Box 48
Site Preparation, version 1, Feb. 1983.


Box 49
Bibliographic Profile, version 1, Sept. 1983.


Box 49
LS/2000 Trainer's Manual, Draft edition, Oct. 1983.


Box 49
Product Comparison, OCLC Local Library System vs. NLM Integrated Library System vs. Avatar system. Mar. 1983.


Box 49
Introduction to the Integrated Library System (Prepared by Online Computer Systems, Inc.)


Box 49
Supplement to the Functional Summary of the Integrated Library System.


Box 49
Contracts for Five College installation, correspondence and drafts, 1984.


Box 50
Avatar System Training Manual, Aug. 1983.


Box 50
OCLC Local Systems Publications.


Box 50
LS/2000 Trainer's Manual, Oct. 1983.


Box 51
LS/2000 Trainer's Manual, Jan. 1984.


Box 51
LS/2000 Release C Trainer's Manual, Draft, July 1984.


Box 51
Project Manager's Chronological Files, May 1982-March 1983.


Box 51
Project Manager's Chronological Files, Apr. 1983-July 1983.


Box 52
Project Manager's Chronological Files, Aug. 1983-Nov. 1983.


Box 52
Project Manager's Chronological Files, Dec. 1983-Apr. 1984.


Box 52
Project Manager's Chronological Files, May 1984-Aug. 1984.


Box 53
Site Preparation and equipment information, 1983.


Box 53
Problem/Bug Reports, LS/2000.


Box 53
Local Systems Advisory Committee, 1984.


Box 53
Feasibility Study of an Interconnected Telecommunications System for the Five Colleges. Apr. 20, 1984.


Box 53
Telecommunications Committee, 1981-1984.


Box 53
Acquisitions Committee, 1981.


Box 54
Audiovisual, Circulation, Inter-Library Loan Committees, 1981-1982.


Box 54
LS/2000 User Manual: Release C Preliminary edition, July 1984.


Box 54
LS/2000 User Manual: Release C, Dec. 1984.


Box 54
Serials Control 350 Users Manual, Preliminary version, Jan. 1985.


Box 54
Project Manager's Chronological Files, Sept. 1984-Jan. 1985.


Box 54
Project Manager's Chronological Files, Feb. 1985-Apr.1985.


Box 55
Project Manager's Chronological Files, May 1985-June 1985.


Box 55
2 cassette tapes: NELINET Technical Discussion Group on Telecommunications, 24 Feb. 1984; and Library of Tech. Discussion Group, Apr. 26, 1984: Gai Carpenter.


Box 55
LS/2000 Training Manual, Release B. Mar. 1984.


Box 55
Slides of OCLC party at Hampshire College to celebrate first local system installation, Fall 1983.


Box 55
LS/2000 User Manual, Field Test May 1986.


Box 55
Bibliographic Profile workforms, 1983.


Box 56
LS/2000 Profiling Documents, 1985-86.


Box 56
Project Manager's Chronological Files, Sept. 1985-Apr. 1986.


Box 56
Project Manager's Chronological Files, May 1986-Oct. 1986.


Box 57
OCLC/Five College Contract Drafts, 1986-87.


Box 57
Requests for Ranking of Enhancements, 1986-87.


Box 57
Advisory and User Groups, 1986-87.


Box 57
System Status Reports/Issue Tracking, 1985-87.


Box 58
LS/2000 Publications, 1984-1987.


Box 58
Grant Applications and Reports, 1981-1987.


Box 58
HILC--Library Automation Project, Purchase Orders and Packing Slips.


Box 58
Contract, 1983-1987.


Box 59
Budget and Financial, 1987-88.


Box 59
Site preparation and equipment info, 1984-88.


Box 59
Project Manager's Chronological Files, Nov. 1986-Feb 1987.


Box 59
Project Manager's Chronological Files, Mar. 1987-June 1987.


Box 60
Project Manager's Chronological Files, July 1987-Oct. 1987.


Box 60
Project Manager's Chronological Files, Oct. 1987-Nov. 1987.


Box 60
Project Manager's Chronological Files, Dec. 1987-Feb. 1988.


Box 61
Project Manager's Chronological Files, Mar. 1988-Apr. 1988.


Box 61
Closed LS/2000 Issues, to Feb. 1, 1989.


Box 61
Closed LS/2000 Issues, to Mar. 1989.


Box 62
Boss System Specifications, 1986


Box 62
Governing Board for Library Automation, 1981-82


Box 62
Profiling documentation, AMH, 1987-88


Box 62
Profiling documentation, MTH, 1987-90


Box 62
Profiling documentation, SNN, 1987-89


Box 62
Profiling documentation, AUM, 1987-88


Box 63
Project Manager's Chronological Files, May 1988-June 1988


Box 63
Project Manager's Chronological Files, July 1988-Sept. 1988


Box 63
Project Manager's Chronological Files, Oct. 1988


Box 63
Project Manager's Chronological Files, Nov. 1988-Dec. 1988


Box 64
Project Manager's Chronological Files, Jan. 1989-Apr. 1989


Box 64
Project Manager's Chronological Files, May 1989-July 1989


Box 64
Project Manager's Chronological Files, July 1989-Aug. 1989


Box 64
Project Manager's Chronological Files, Sept. 1989-Dec. 1989


Box 64
Project Manager's Chronological Files, Jan. 1990-Mar. 1990


Box 65
Project Manager's Chronological Files, Apr. 1990-Dec. 1990


Box 65
Project Manager's Chronological Files, Jan. 1991-June 1991


Box 65
LS/2000 Profiling Information, 1986-1991


Box 65
Product Support Tracking Forms, 1988-1991


Box 65
Closed LS/2000 Issues, 1989-1991


Box 66
RFP Drafts, 1992


Box 66
Geac Response to RFP, 1992


Box 66
Dynix Response to RFP, 1992


Box 67
Dynix Update, Feb. 1993


Box 67
Project Manager's Chronological Files, July 1991-Aug. 1991


Box 67
Project Manager's Chronological Files, July 1991-Aug. 1991


Box 68
Project Manager's Chronological Files, Sept. 1991-Dec. 1991


Box 68
Project Manager's Chronological Files, Jan. 1992-May 1992


Box 68
Project Manager's Chronological Files, June 1992-Nov. 1992


Box 68
Project Manager's Chronological Files, Nov. 1992-Jan. 1993


Box 68
Project Manager's Chronological Files, Feb. 1993-Mar 1993


Box 68
Innovative Interfaces, Inc. Contract Drafts


Box 69
Final III Contract


Box 69
LS/2000 Sample Profile, 1988


Box 69
LS/2000 Profile Workbook, 1988 August


Box 69
LS/2000 User Manual, 3rd ed., 1989


Box 70
LS/2000 Operations Manual


Box 70
LS/2000 Technical Briefs


Box 70
Ameritech Lines of Support


Box 70
Project Manager's Chronological Files, Feb. 1993-Mar. 1993


Box 70
Project Manager's Chronological Files, Apr. 1993-July 1993


Box 71
Project Manager's Chronological Files, Aug. 1993-Sept. 1993


Box 71
Project Manager's Chronological Files, Oct. 1993-Nov. 1993


Box 71
Project Manager's Chronological Files, Dec. 1993


Box 71
Project Manager's Chronological Files, Jan. 1994


Box 72
Project Manager's Chronological Files, Feb. 1994


Box 72
Innovative Interfaces Circulation Profiling, Sept. 1993


Box 72
Project Manager's Chronological Files, Mar-Apr. 1994


Box 72
Project Manager's Chronological Files, May-July, 1994


Box 72
Project Manager's Chronological Files, Aug.-Oct. 1994


Box 73
Site preparation/Equipment information, OCLC/Ameritech


Box 73
Blackwell North America Technical Services I and II


Box 73
Assorted Issues, Nov. 1993-Mar. 1994


Box 74
Assorted Issues, Apr. 1994-May 1994


Box 74
Project Manager's Chronological Files, Nov. 1994-Feb. 1995


Box 74
Project Manager's Chronological Files, Mar. 1995-Jan. 1996


Box 74
Addendum



Subject Files, 1951-, Co-Cu


Box #A1
Subject Files, 1951-, F-G


Box #A2
Subject Files, 1951-, J-L


Box #A3
HILC Collection Dispersal Tickets, A-Z


Box #A4
Pioneer Valley Union List of Serials, 1975, 1978


Box #A5
HILC Use Statistics


Box #A6
HILC Subscription Lists


Box #A7
HILC Minutes & Newsletters, 1955-66


Box #A7
History of HILC by Keyes D. Metcalf, 1957


Box #A7
HILC Annual Reports, 1951-67, 1977


Box #A7
HILC 1978-1984


Box #A8
Audited Financial Statements, 1982-83 through 1988-89


Box #A9
Collection Development


Box #A9
Five College Library Cooperation


Box #A9
Grant Proposal: Preparing for On-line Cooperation, 1979


Box #A9
HILC Board Meeting with Presidents, 12/12/72


Box #A9
HILC Financial Reports, 1977-1990


Box #A9
Librarians' Reactions to HILC Consultants Report, 1977


Box #A9
Lieberfeld, Lawrence. Interim Report to Five Colleges


Box #A9
Liberfeld, Lawrence. Aspects of Cooperation Among the Libraries, 1973


Box #A9
Lieberfeld, Lawrence. Library Facilities, 1974


Box #A9
Lieberfeld Study, 1973--Correspondence


Box #A9

Search Terms
The following terms represent persons, organizations, and topics documented in this collection. Use these headings to search for additional materials on this web site, in the Five College Library Catalog, or in other library catalogs and databases.

Subjects
  • Academic libraries -- United States
  • Libraries -- Automation
  • Library cooperation -- United States

Contributors
  • Amherst College. Library.
  • Hampshire College. Library.
  • Mount Holyoke College. Library.
  • Smith College. Library.
  • University of Massachusetts at Amherst. Library.

Genre terms
  • Proposals


Questions about this collection? Contact the archives
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