Association of Amherst Students Records, 1987-2008

Association of Amherst Students. Records, 1987-2008

20 records storage boxes (20 linear ft.)

Abstract:

Financial records, meeting minutes, correspondence, election records and other records documenting the activities of the Association of Amherst Students, the official student government body of Amherst College.

Terms of Access and Use:

Restrictions on access:

Access to boxes 1-6 is restricted to members of the AAS Executive Board for reasons of privacy. Otherwise there are no restrictions on access.

Restrictions on use:

Requests for permission to publish material from the records should be directed to the Archives and Special Collections. It is the responsibility of the researcher to identify and satisfy the holders of all copyrights.

Amherst College Archives and Special Collections
Amherst, MA

Historical Note

The Association of Amherst Students (AAS) is the student government that serves the Amherst College community. Its purpose is to represent the student body and be a liaison between students and administration. It consists of three branches -- legislative, judicial, and executive, as laid out in the AAS Constitution. A President, Vice-President, Secretary, Treasurer, and Judiciary Council Chair serve as the Executive Branch. A 32-member Student Senate makes up the Legislative Branch. Finally, the judicial branch is comprised of the Judiciary Council, headed by the Judiciary Council Chair.

The AAS represents the voice of the student body. It makes recommendations to the administration based on student input. The AAS also supports student programming such as clubs and organizations. It approves new clubs, funds student activities, and puts on events at school. AAS members serve on a wide variety of student/faculty committees, share student perspective with faculty members, and effect major change at Amherst College.

Note: the Student Finance Committee was renamed the Budgetary Committee ca. 2003. Thus "Pre-BC" in this inventory refers to activities of the Student Finance Committee.

[Source: AAS web site ( www.amherst.edu/campuslife/aas). Accessed 2010 Sep 7.]

Scope and Contents of the Collection

Invoices, bank statements, budget statements, tax forms and other financial records relating to the activities and monetary allocations of the Association of Amherst Students, the official student government body of Amherst College. Also, meeting minutes and correspondence, as well as election records, including candidate statements, petitions and ballots.

Information on Use

Terms of Access and Use

Restrictions on access:

Access to boxes 1-6 is restricted to members of the AAS Executive Board for reasons of privacy. Otherwise there are no restrictions on access.

Restrictions on use:

Preferred Citation

Please use the following format when citing materials from this collection:

[Identification of item], in Association of Amherst Students Records [Box #, folder #], Amherst College Archives and Special Collections, Amherst College Library.

History of the Collection

The records were transferred from AAS to Archives and Special Collections in summer 2010. They were organized and processed in July-August 2010 by Jared Crum (AC 2011).

Accruals:

Accruals are expected every 3-5 years.

Additional Information

Contact Information

Amherst College Archives and Special Collections

Robert Frost Library
PO Box 5000
Amherst, MA 01002-5000

Phone: (413) 542-2299
Fax: (413) 542-2692

Email Reference Form: http://www.amherst.edu/library/archives/askus
URL: http://www.amherst.edu/library/archives

Language

English

Contents List

Legal invoices, 1991 Club budgets, election instructions, old newspapers, club agendas, MassPIRG ballots, meeting minutes, social life proposal, committee candidacy statements, 1990 Student government roster, election results, 1989 Undated roster Pre-B.C. Student Finance Committee records, 2001, 2002 Invoice, 2001	1989-2002		Box 1
Restrictions on access: ACCESS TO THIS BOX IS RESTRICTED TO AAS EXECUTIVE BOARD.

Pre-B.C. Student Finance Committee records, 1996, 1997, 1999, 2005 Copy of Scrutiny magazine, 1999 BC club budgets, 2003, 2005 Contracts for services, 2003, 2004, 2005, 2006 Check requests, 2004 Accounting records, 2004, 2005 Bank statements, 2005	1996-2005		Box 2
Restrictions on access: ACCESS TO THIS BOX IS RESTRICTED TO AAS EXECUTIVE BOARD.

Pre-B.C. Student Finance Committee records, 1996, 1997, 1998, 2000, 2001; Candidacy petitions, referendum petition, election information, 2003 MassPIRG ballots, 2005 B.C. club budgets, 2005 Club proposals and constitutions, 1997, 1998 Invoices and bills, 1998 Club financial records, 2000 Mass. Atty. General office correspondence, 1999 S.F.C. bank statements, 2000, 2001	1996-2005		Box 3
Restrictions on access: ACCESS TO THIS BOX IS RESTRICTED TO AAS EXECUTIVE BOARD.

Pre-B.C. Student Finance Committee records, 1996, 1997, 1998, 2000, 2001 Candidacy petitions, referendum petition, election information, 2003 MassPIRG ballots, 2005 B.C. club budgets, 2005 Club proposals and constitutions, 1997, 1998 Invoices and bills, 1998 Club financial records, 2000 Mass. Atty. General office correspondence, 1999 S.F.C. bank statements, 2000, 2001	1996-2005		Box 4
Restrictions on access: ACCESS TO THIS BOX IS RESTRICTED TO AAS EXECUTIVE BOARD.

Pre-B.C. Student Finance Committee records	2002		Box 5
Restrictions on access: ACCESS TO THIS BOX IS RESTRICTED TO AAS EXECUTIVE BOARD.

Pre-B.C. Student Finance Committee check requests, 2002, 2003 Student Finance Committee checks, 2002, 2003 Student Finance Committee invoices, 2002, 2003	2002-2003		Box 6
Restrictions on access: ACCESS TO THIS BOX IS RESTRICTED TO AAS EXECUTIVE BOARD.

Pre-B.C. Student Finance Committee records, 2001 Copy of Amherst Student, 1996 BC records, 2004, 2005, 1990 Contracts for services, 2004, 2005 IRS correspondence, 2003 Accounting memo, 2005 Election information, 2002, 2003 Personal notebook, 1990 Leadership retreat agenda, 1990 Legal liability summary, 1988 Student government newsletter, 1994 Candidate statements, 1994, 2002, 2003 Flyers, 1990, 1994 Correspondence, 1987, 1988, 1990, 1991, 1992, 1994, 1996, 2004 Minutes, 1993, 1994 Committee descriptions Old constitution Student activities handbook	1987-2005		Box 7

Pre-B.C. Student Finance Committee records, 2001 Copy of Amherst Student, 1996 BC records, 2004, 2005, 1990 Contracts for services, 2004, 2005 IRS correspondence, 2003 Accounting memo, 2005 Election information, 2002, 2003 Personal notebook, 1990 Leadership retreat agenda, 1990 Legal liability summary, 1988 Student government newsletter, 1994 Candidate statements, 1994, 2002, 2003 Flyers, 1990, 1994 Correspondence, 1987, 1988, 1990, 1991, 1992, 1994, 1996, 2004 Minutes, 1993, 1994 Committee descriptions Old constitution Student activities handbook	1987-2005		Box 8

Pre-B.C. Student Finance Committee records, 1998, 1999 Club budgets, 2006 Scrutiny evaluations, 2000, 2001 Scrutiny copies, 1998, 1999 Student government annual comprehensive report, 1989-90 Bank statements, 1996, 1997, 1998, 1999, 2000 Class rosters, 2000	1989-2006		Box 9

Comprehensive annual reports from student governments of 1990-1991 and 1992-1993. Minutes, letters, notes, accounts. Club budget forms, 1998, 1999, 2000, 2001, 2003 Phone bills, insurance policy forms, invoices, bank statements, payment records, tax returns, sample budgets, miscellaneous bills, miscellaneous email correspondence, 1998-2003 Pre-B.C. Student Finance Committee allocation forms, request forms, approx. 1998-2003	1990-2003		Box 10

Pre-B.C. Student Finance Committee records, 1991-1996 Student organization banking records, miscellaneous student government operational information, early 1990s IRS/tax information, 1993 Accounting audits, 1992, 1994, 1995 Miscellaneous bills, 1992 Miscellaneous records, 1991 Massachusetts Department of Revenue report, 1992 Constitutional revision, 2002 Email policy, 1999 Voided checks, 1995, 1996 Agendas and correspondence, insurance records, invoices, 1992 Auditing reports, 1993-1995	1991-2002		Box 11

Pre-B.C. Student Finance Committee records, 1996 Club budgets, 2003 Tax records, 2003 B.C. forms, 2003 Student government annual comprehensive report, 1991-92	1991-2003		Box 12

Copies of Scrutiny magazine, 1998, 1999 Class evaluations, early 2000s Floppy disc class evaluations, late 1990s	1998-1999		Box 13

NESCAC student government constitutions, guidelines, social policies, late 1990s Phone bills, insurance policy forms, invoices, bank statements, payment records, tax returns, sample budgets, miscellaneous bills, miscellaneous email correspondence, 1998-2003	1998-2003		Box 14

Scrutiny evaluations, 1999-2004 Unidentified floppy disc	1999-2004		Box 15

Scrutiny evaluations, 1999, 2000, 2001, 2002, 2003, 2004	1999-2004		Box 16

Pre-B.C. Student Finance Committee records, 2000, 2001 Tax form, 2000	2000-2001		Box 17

Scrutiny copies, 2000, 2001, 2002, 2003 Scrutiny evaluations, early 2000s	2000-2003		Box 18

Scrutiny evaluations, 2001; Course rosters, 2001	2001		Box 19

Budgetary Committee - Club budget submissions, 2004, 2005, 2007, 2008 AAS total budget figures, Fall and Spring, 2005 Pre-B.C. Student Finance Committee club budget submissions, 2001	2001-2008		Box 20

Search Terms

The following terms represent persons, organizations, and topics documented in this collection. Use these headings to search for additional materials on this web site, in the Five College Library Catalog, or in other library catalogs and databases.

Subjects

Student government -- Sources.

Questions about this collection? Contact the archives
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