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Association of Amherst Students. Records, 1987-2008
20 records storage boxes (20 linear ft.)

Abstract:
Financial records, meeting minutes, correspondence, election records and other records documenting the activities of the Association of Amherst Students, the official student government body of Amherst College.

Terms of Access and Use:

Restrictions on access:

Access to boxes 1-6 is restricted to members of the AAS Executive Board for reasons of privacy. Otherwise there are no restrictions on access.

Restrictions on use:

Requests for permission to publish material from the records should be directed to the Archives and Special Collections. It is the responsibility of the researcher to identify and satisfy the holders of all copyrights.

Amherst College Archives and Special Collections
Amherst, MA

Historical Note

The Association of Amherst Students (AAS) is the student government that serves the Amherst College community. Its purpose is to represent the student body and be a liaison between students and administration. It consists of three branches -- legislative, judicial, and executive, as laid out in the AAS Constitution. A President, Vice-President, Secretary, Treasurer, and Judiciary Council Chair serve as the Executive Branch. A 32-member Student Senate makes up the Legislative Branch. Finally, the judicial branch is comprised of the Judiciary Council, headed by the Judiciary Council Chair.

The AAS represents the voice of the student body. It makes recommendations to the administration based on student input. The AAS also supports student programming such as clubs and organizations. It approves new clubs, funds student activities, and puts on events at school. AAS members serve on a wide variety of student/faculty committees, share student perspective with faculty members, and effect major change at Amherst College.

Note: the Student Finance Committee was renamed the Budgetary Committee ca. 2003. Thus "Pre-BC" in this inventory refers to activities of the Student Finance Committee.

[Source: AAS web site ( www.amherst.edu/campuslife/aas). Accessed 2010 Sep 7.]

Scope and Contents of the Collection

Invoices, bank statements, budget statements, tax forms and other financial records relating to the activities and monetary allocations of the Association of Amherst Students, the official student government body of Amherst College. Also, meeting minutes and correspondence, as well as election records, including candidate statements, petitions and ballots.


Information on Use
Terms of Access and Use
Restrictions on access:

Access to boxes 1-6 is restricted to members of the AAS Executive Board for reasons of privacy. Otherwise there are no restrictions on access.

Restrictions on use:

Requests for permission to publish material from the records should be directed to the Archives and Special Collections. It is the responsibility of the researcher to identify and satisfy the holders of all copyrights.

Preferred Citation

Please use the following format when citing materials from this collection:

[Identification of item], in Association of Amherst Students Records [Box #, folder #], Amherst College Archives and Special Collections, Amherst College Library.

History of the Collection

The records were transferred from AAS to Archives and Special Collections in summer 2010. They were organized and processed in July-August 2010 by Jared Crum (AC 2011).

Accruals:

Accruals are expected every 3-5 years.


Additional Information
Contact Information
Amherst College Archives and Special Collections
Robert Frost Library
PO Box 5000
Amherst, MA 01002-5000

Phone: (413) 542-2299
Fax: (413) 542-2692

Email Reference Form: http://www.amherst.edu/library/archives/askus
URL: http://www.amherst.edu/library/archives
Language
English

Contents List
Legal invoices, 1991
Club budgets, election instructions, old newspapers, club agendas, MassPIRG ballots, meeting minutes, social life proposal, committee candidacy statements, 1990
Student government roster, election results, 1989
Undated roster
Pre-B.C. Student Finance Committee records, 2001, 2002
Invoice, 2001
1989-2002

Box 1
Restrictions on access:

ACCESS TO THIS BOX IS RESTRICTED TO AAS EXECUTIVE BOARD.

Pre-B.C. Student Finance Committee records, 1996, 1997, 1999, 2005
Copy of Scrutiny magazine, 1999
BC club budgets, 2003, 2005
Contracts for services, 2003, 2004, 2005, 2006
Check requests, 2004
Accounting records, 2004, 2005
Bank statements, 2005
1996-2005

Box 2
Restrictions on access:

ACCESS TO THIS BOX IS RESTRICTED TO AAS EXECUTIVE BOARD.

Pre-B.C. Student Finance Committee records, 1996, 1997, 1998, 2000, 2001;
Candidacy petitions, referendum petition, election information, 2003
MassPIRG ballots, 2005
B.C. club budgets, 2005
Club proposals and constitutions, 1997, 1998
Invoices and bills, 1998
Club financial records, 2000
Mass. Atty. General office correspondence, 1999
S.F.C. bank statements, 2000, 2001
1996-2005

Box 3
Restrictions on access:

ACCESS TO THIS BOX IS RESTRICTED TO AAS EXECUTIVE BOARD.

Pre-B.C. Student Finance Committee records, 1996, 1997, 1998, 2000, 2001
Candidacy petitions, referendum petition, election information, 2003
MassPIRG ballots, 2005
B.C. club budgets, 2005
Club proposals and constitutions, 1997, 1998
Invoices and bills, 1998
Club financial records, 2000
Mass. Atty. General office correspondence, 1999
S.F.C. bank statements, 2000, 2001
1996-2005

Box 4
Restrictions on access:

ACCESS TO THIS BOX IS RESTRICTED TO AAS EXECUTIVE BOARD.

Pre-B.C. Student Finance Committee records
2002

Box 5
Restrictions on access:

ACCESS TO THIS BOX IS RESTRICTED TO AAS EXECUTIVE BOARD.

Pre-B.C. Student Finance Committee check requests, 2002, 2003
Student Finance Committee checks, 2002, 2003
Student Finance Committee invoices, 2002, 2003
2002-2003

Box 6
Restrictions on access:

ACCESS TO THIS BOX IS RESTRICTED TO AAS EXECUTIVE BOARD.

Pre-B.C. Student Finance Committee records, 2001
Copy of Amherst Student, 1996
BC records, 2004, 2005, 1990
Contracts for services, 2004, 2005
IRS correspondence, 2003
Accounting memo, 2005
Election information, 2002, 2003
Personal notebook, 1990
Leadership retreat agenda, 1990
Legal liability summary, 1988
Student government newsletter, 1994
Candidate statements, 1994, 2002, 2003
Flyers, 1990, 1994
Correspondence, 1987, 1988, 1990, 1991, 1992, 1994, 1996, 2004
Minutes, 1993, 1994
Committee descriptions
Old constitution
Student activities handbook
1987-2005

Box 7
Pre-B.C. Student Finance Committee records, 2001
Copy of Amherst Student, 1996
BC records, 2004, 2005, 1990
Contracts for services, 2004, 2005
IRS correspondence, 2003
Accounting memo, 2005
Election information, 2002, 2003
Personal notebook, 1990
Leadership retreat agenda, 1990
Legal liability summary, 1988
Student government newsletter, 1994
Candidate statements, 1994, 2002, 2003
Flyers, 1990, 1994
Correspondence, 1987, 1988, 1990, 1991, 1992, 1994, 1996, 2004
Minutes, 1993, 1994
Committee descriptions
Old constitution
Student activities handbook
1987-2005

Box 8
Pre-B.C. Student Finance Committee records, 1998, 1999
Club budgets, 2006
Scrutiny evaluations, 2000, 2001
Scrutiny copies, 1998, 1999
Student government annual comprehensive report, 1989-90
Bank statements, 1996, 1997, 1998, 1999, 2000
Class rosters, 2000
1989-2006

Box 9
Comprehensive annual reports from student governments of 1990-1991 and 1992-1993. Minutes, letters, notes, accounts.
Club budget forms, 1998, 1999, 2000, 2001, 2003
Phone bills, insurance policy forms, invoices, bank statements, payment records, tax returns, sample budgets, miscellaneous bills, miscellaneous email correspondence, 1998-2003
Pre-B.C. Student Finance Committee allocation forms, request forms, approx. 1998-2003
1990-2003

Box 10
Pre-B.C. Student Finance Committee records, 1991-1996
Student organization banking records, miscellaneous student government operational information, early 1990s
IRS/tax information, 1993
Accounting audits, 1992, 1994, 1995
Miscellaneous bills, 1992
Miscellaneous records, 1991
Massachusetts Department of Revenue report, 1992
Constitutional revision, 2002
Email policy, 1999
Voided checks, 1995, 1996
Agendas and correspondence, insurance records, invoices, 1992
Auditing reports, 1993-1995
1991-2002

Box 11
Pre-B.C. Student Finance Committee records, 1996
Club budgets, 2003
Tax records, 2003
B.C. forms, 2003
Student government annual comprehensive report, 1991-92
1991-2003

Box 12
Copies of Scrutiny magazine, 1998, 1999
Class evaluations, early 2000s
Floppy disc class evaluations, late 1990s
1998-1999

Box 13
NESCAC student government constitutions, guidelines, social policies, late 1990s
Phone bills, insurance policy forms, invoices, bank statements, payment records, tax returns, sample budgets, miscellaneous bills, miscellaneous email correspondence, 1998-2003
1998-2003

Box 14
Scrutiny evaluations, 1999-2004
Unidentified floppy disc
1999-2004

Box 15
Scrutiny evaluations, 1999, 2000, 2001, 2002, 2003, 2004
1999-2004

Box 16
Pre-B.C. Student Finance Committee records, 2000, 2001
Tax form, 2000
2000-2001

Box 17
Scrutiny copies, 2000, 2001, 2002, 2003
Scrutiny evaluations, early 2000s
2000-2003

Box 18
Scrutiny evaluations, 2001; Course rosters, 2001
2001

Box 19
Budgetary Committee - Club budget submissions, 2004, 2005, 2007, 2008
AAS total budget figures, Fall and Spring, 2005
Pre-B.C. Student Finance Committee club budget submissions, 2001
2001-2008

Box 20

Search Terms
The following terms represent persons, organizations, and topics documented in this collection. Use these headings to search for additional materials on this web site, in the Five College Library Catalog, or in other library catalogs and databases.

Subjects
  • Student government -- Sources.


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